Administrative Associate III, Faculty Support Team, Stanford Law School
Job Number: 87417
The Faculty Support Team (FST) at Stanford Law School, seeks a full-time Administrative Associate III to join its dynamic administrative, academic and legal services team. As a premier administrative support unit, the FST plays an integral role in assisting and supporting faculty with the development and implementation of the academic content for students as well as the general research and teaching agendas of the faculty. This includes the construction and maintenance of novel databases related to domestic and international litigation matters, supporting the Law School's executive education program, and supporting courses related to the operation of financial markets. The role is well suited to a person with experience as a paralegal in the areas of securities litigation or corporate law, or with similar levels of knowledge and training. Having strong research and presentation skills, being able to conduct research projects without close supervision and if paying close attention to detail are skills that you possess, this position is ideal for you. Additionally, if you are knowledgeable about, or willing to master, the SEC's online EDGAR database and related legal and financial databases, this position may be a fit for you. Strong interpersonal skills and the ability to interact with senior corporate executives and government officials are also valuable. In this role, you will maintain a full range of administrative and research duties, and are expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. This position reports to the Director of Faculty Support Services and will be expected to work independently but also as part of a team dedicated to the law school's mission.
May act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating conferences, seminars, and events (such as Directors' College), including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Coordinate logistics for class speakers or visitors.
Research articles, topics, and case law using various internet search engines and research databases; conduct research on and help prepare presentations relating to topical developments in financial markets and in the regulatory environment.
Compose and draft documents and correspondence for presentations, course handouts/materials (using Canvas), conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Research, prepare and record copyright permission requests for course materials through Copyright Clearance Center.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. May obtain visas and other travel documentation needed in compliance with unit, university, and sponsor policies.
Liaison to judiciary, academics, law firms, the media, and government officials.
Coordinate assignments for student research assistants and schedule student meetings
Edit and process letters of recommendation for academic positions as well as student clerkships.
Oversee and/or process a variety of complex financial transactions (process invoices and reimbursements, including pcard and travel card transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Other duties as assigned.
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor's degree, and research or administrative experience in a corporate or academic setting strongly preferred.
Knowledge, Skills and Abilities:
Advanced computer skills and demonstrated experience with office software and email applications. This includes being able to use the advanced format features and complex mathematical functions in Word and Excel.
Must have or be willing to promptly acquire, knowledge of computer-based research programs such as Lexis or Westlaw. Will be expected to gain working knowledge of Stanford systems, including Oracle, if not already proficient.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.
Location: School of Law, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.