The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here.
UCSD Layoff from Career Appointment: Apply by 10/19/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/28/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Under the direction of the Business Manager of Housing and Dining Hospitality Maintenance Division, the incumbent will perform planning, coordination and administrative tasks relating to the Maintenance Division. This includes maintain payroll and timekeeping records, review RFQ's, preparing construction contracts, review major maintenance budget monitoring, inventory management and requisition, review of planned purchase agreements, assist with training session and maintain unit calendar and website, maintain refrigerant compliance database, purchase requisitions, department orders, Express Card purchases, and ledger review. Liaison with private and campus MRO suppliers and contractors, including responding to maintenance concerns, scheduling service, account inquiries and reconciliation, and evaluation of performance.
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with approximately 700 career employees, 1000 to 1200 student employees and an annual operating budget of greater than $189 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering approximately 6 million sq. ft. HDH is in the midst of implementing an aggressive building plan which will add 5000 new beds and almost double our square footage by 2021. Currently, HDH houses 38% of UCSD's enrolled students with a goal of housing 50% in the near future. HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors. Please click here to see the Housing Dining Hospitality website – http://hds.ucsd.edu/
Skill and ability to plan, develop, coordinate and implement office system to ensure efficient operation. Proven abilit to organize a continuous flow of work in a timely manner while meeting deadlines and with close attention to detail.
Demonstrated experience using Financial Link and IFIS resources to reconcile ledgers, produce monthly financial reports, and perform appropriate journal entries.
Knowledge of the University of California System wide personnel practices and procedures, collective bargaining agreements between the University of California and applicable unions.
Demonstrated experience in payroll and timekeeping process. Thorough knowledge of University policy and procedures in areas of payroll and timekeeping.
Proven skill to conceptualize, organize, and arrange projects, meetings and plan events, including arranging logistics such as room reservations, ordering audio-visual, catering, producing materials, participant registration, etc.
Proficient ability to use Microsoft Suite (Word, Access, Excel, Publisher and Outlook), IFIS, UCSD Link Family, Maximo, and Kronos.
Effective interpersonal skills in communicating with individuals and groups of diverse cultural and ethnic backgrounds and in working with staff at all levels in an academic environment or large organization.
Strong creative and analytical skills to provide solutions which address issues within all functional areas of responsibility.
Knowledge of employee relations practices, procedures and laws with working knowledge of labor relations practices, procedures and laws in a collective bargaining environment including the administration of the grievance processes.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.