As a department within the Facilities Planning and Development Division at UC Davis Health (UCDH), Facilities Planning is responsible for advising and assisting UCDH's leadership with the planning, oversight, and allocation of investments in future and existing capital and space improvements on the UCDH Sacramento Campus. Facilities Planning (in coordination with the UC Davis Main Campus) provides guidance and oversight of UCDH's Capital Improvement Program and capital project approval process; manages and advises upon the allocation of spatial resources and capital and lease investments; provides space utilization assessments and transition planning services; manages real property (leased) as tenant representative in matters of leasing and construction; and manages the vast furniture project, inventory, and move logistics program for UCDH.
Job Summary Final Filing Date : 11/29/20 Salary Range : $2,613.03 to $5,245.21 Salary Frequency : Bi-weekly Appointment Type : Career Percentage of Time : 100% Shift Hour : Day Location : Facilities Planning City : Sacramento Union Representation : No Benefits Eligible : Yes
We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.
THIS IS NOT AN H1- B OPPORTUNITY
Responsibilities Under the direction of the Planning Supervisor for Offsite Operations, the Facilities Project Management Specialist 3 is responsible for assisting and supporting the oversight of contract property management and contract maintenance staff who help to oversee offsite UC Davis Health facilities. Activities may include resolving project and maintenance work issues for specific buildings that make up a larger zone, helping to oversee team members or a large crew within a zone, or a combination of both. This may include supervising the activities of a team of property management staff, custodians, landscapers, and building maintenance workers. The Facilities Project Management Specialist 3 would be responsible for supporting the total operations of building management and site services requiring a positive and proactive working relationship with building occupants with a high degree of political acumen. The individual is responsible for day-to-day operations of buildings in a cost efficient and responsive manner ensuring that service requests and work orders are managed effectively and that the process of the facilities priority work system is running smoothly.
Other duties include initiating and managing maintenance, renovation, and remodel projects ensuring code compliance and quality control. Coordinating the assignment of building maintenance, engineering, custodial, landscaping, project management and other staff to correct maintenance deficiencies and to respond to facility-related business and emergencies. Interpret regulatory agency policies to building occupants and ensures that health and safety codes are followed. Coordinate prompt response to facilities emergencies in their assigned buildings and ensures customers are properly notified of the impact of the emergency on their area. The Facilities Project Management Specialist 3 is responsible for providing various project management services to campus and client departments to achieve construction projects to be on schedule, within budget, high quality, cost effective and appropriate to client program needs. The individual will assist in organizing, planning, and managing various design & construction small projects. This responsibility requires the individual to schedule multiple project milestones and to maintain budget tracking while maintaining professional working relationships with contractors, state agencies, and University staff at all levels.
In addition to managing minor projects, the Facilities Project Management Specialist 3 will have assigned, specialized duties that support the overall mission of UCDH. These duties typically entail serving as a building manager for buildings. The individual is responsible for getting to know the unique needs of the building occupants, maintaining knowledge of current building conditions, allocating limited resources to fix building maintenance and aesthetic issues, developing relationships with key clients and department building coordinators, and working on special facilities projects to advance the professionalism of the organization; and provide technical information and advice on building space needs, utilization, and standards; and produce and coordinate capital improvement program reports in accordance with university, state, federal, and local mandates.
Bachelor's degree in Business, Public Policy, Construction or Facilities Management or any related area; OR an equivalent combination of education and experience may be substituted for the Bachelor's Degree (such as a current CA contractor's license in good standing or property management certification).
At least five (5) years of facilities or property management experience in a university/college environment, large commercial, and/or medical institutional setting.
A certification in Project Management; Real Estate; Property Management; or Business.
University and/or medical facilities experience.
Expertise in proven methodologies for Process Excellence such as LEAN, DMAIC, Business Process Reengineering.
Experience with large institution (government) policies and procedures regarding financial, contractual, administrative, constructions design, environmental health & safety, fire safety, space utilization, facilities management procedures, rules and practices.
High degree of proficiency with a Computerized Maintenance Management System, preferably IBM Maximo
Supervision experience of skilled trades and/or contracted employees.
Experience with OSHPD, JACHO, Joint Commission.
Experience working with architects, engineers, inspectors, contractors, government agencies and University staff at all levels.
May need to work weekends or holidays as per workload demands.
Must have a valid State of California Driver's License.
Position would require the ability to travel to other University of California locations.
Must be able to lift materials of approximately 25 lbs.
While performing the duties of this job, the employee must be able to regularly sit, stand, walk, talk or hear and use hands to finger, feel and handle; frequently reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl in an office and/or a hospital and commercial property setting within the context of a construction environment.
This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
EEO The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.