Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as Caretakers of a Legacy.'
The IT Project Coordinator is part of the Application Systems Group in the Land, Buildings & Real Estate (LBRE) department at Stanford at Redwood City. The department is responsible for the design, construction, operations and maintenance of buildings, grounds, utilities, parking, and transportation systems at Stanford. The Application Systems Group is responsible for application development, implementation, and support for business units who work to ensure that LBRE provides world class services to the Stanford community.
Reporting to the IT Project Manager, the project coordinator will be responsible for completing a number of activities in support of, and under the direction of the project management and QA functions of the group. While specific tasks will vary from project to project, the coordinator will be charged with certain core responsibilities at all times. These include communication and coordination among many project participants and problem solving, successfully engaging in multiple initiatives simultaneously to complete project-specific tasks, participation in rollout of applications, assuring that project controls are in place in support of ongoing maintenance activities. Under general supervision, this position also supports IT quality assurance and the end users of various application systems as needed by being an effective liaison back to the applications developers and system administrators.
Communication & Coordination:
Coordinate project status meetings
Assist in deliverables writeup and coordinate relevant documents during the SDLC (software development lifecycle)
Coordinate responses to bugs and help tickets and perform other coordination tasks as necessary.
Project Management tasks:
Develop, monitor and maintain project schedules.
Attend project status meetings on a regular basis and document progress/status reports of defined milestones.
Manage the task plans, timelines and schedules for project under the overall direction of the project manager/leads.
Manage the close out of projects including documentation and organization.
Participate in the development and design of external outreach communications and materials for awareness programs using methods such as an external newsletter, website.
Manage small projects and serve as back up to the project manager in meetings and management tasks, as necessary.
Keep current of industry standards, evolving technologies and methodologies.
Assist in the evaluation and selection of project management and other related tools.
Meet with Vendors, Stanford Schools and/or Units and groups within LBRE.
Technical support tasks:
Participate in requirement definition and team design meetings.
Understand both technical designs and data specifications having enough technical understanding to contribute during the review processes.
Support the User Acceptance Test (UAT) phase by working with QA members on testing and documenting results.
Assist in test case execution under the overall supervision of quality manager.
Documentation in support of the team's knowledge base.
** Other duties and special projects as assigned
Education and Experience
Qualifications for this position include a related B.A. or B.S. technical degree and a minimum of two years of experience or a combination of education and experience.
Required and Preferred Knowledge, Skills, and Abilities
Must possess effective communication skills (verbal and written) and the ability to interact effectively at all levels, with a variety of groups, including end users, developers and project managers.
Must have experience working with IT projects in a technology environment.
Possess general knowledge of IT systems and their functions.
An independent, self-starter and must demonstrate the ability to take initiative.
Ability to successfully juggle and prioritize among multiple projects and tasks while being flexible is critical.
Proficiency with project management software tools is desired.
Experience with Agile and Waterfall project management methodologies strongly desired.
Excellent organizational skills and demonstrated ability to complete detailed work accurately.
Ability to work under deadlines with general guidance.
Ability or interest in learning software for website maintenance (Drupal), etc.
Knowledge of project management tools and software development lifecycle (SDLC) desired.
Knowledge of quality assurance and testing practices desired.
Job Code: 4071 Grade: H Exempt LBRE - IT, Applications Systems group
* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned..
Consistent with obligations under the law, the University will provide reasonable accommodation to any employee with any disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal opportunity employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Location: Land, Buildings and Real Estate, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.