Capitalizing on over 140 years of history and tradition in downtown Los Angeles, the University of Southern California (USC) has embarked on an unprecedented period of expansion. USC is now poised to take its place as the preeminent research institution of the 21st century and we are looking for skilled, motivated professionals to help forge the future of higher education.
The USC department of Facilities Planning and Management (FPM) â Waste Management Department is seeking a Waste & Recycling Contract Coordinator to join its team.
THE WORK YOU WILL DO
The Waste & Recycling Contract CoordinatorÂ is responsible for assisting with planning and coordinating assigned service contracts. Reviews contract agreements to ensure contracted services are provided. Assess service quality to ensure compliance with university policy and procedures, federal and state laws and regulations, and contract specifications. Administers, extends, negotiates and terminates standard contracts.
The Waste & Recycling Contract Coordinator:
Prepares contract document, amendments and other documents related to specific project or services for the department. Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.
Maintains contract logs. Tracks master agreement expiration dates. Issues amendments extending contract documents. Develops and maintains internal database system to monitor and track contract services activity and information. Maintains statistical information regarding contract services and generates reports, as needed.
Evaluates the effectiveness of vendor services. Recommends and implements modifications to achieve quality service. Coordinates with contract agency managers regarding quality control, inspection and agreements.
Routes documents for internal approval and external signature. Assures routing approval and executed documents are uploaded to departmentâs project management information system and properly distributed. Reviews contract request documentation for completeness. Reviews certificate of insurance documentation to verify compliance with contract requirements.
Communicates with project managers, consultants, architects and contractors in order to obtain necessary information to create contract documents. Assists new vendors with requirements of the procurement process. Liaises with customers to discuss and address service issues. Identifies possible impacts or outcomes and presents recommendations.
Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words and actions that uphold principles of the USC Code of Ethics.
Performs other related duties as assigned.
The university reserves the right to add or change duties at any time.
The ideal candidate for the position of Waste & Recycling Contract Coordinator meets the following criteria:
5 years experience
Comprehensive understanding of current laws and regulations covering contractual agreements. Experience coordinating contracts in a university environment.
MINIMUM QUALIFICATIONSÂ Â
Candidates for the position of Waste & Recycling Contract Coordinator must meet the following qualifications:
3 years experience
Combined education/experience as substitute for minimum experience
Ability to comprehend contractual language.
Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts.
Customer service experience.
Proficient in relative scanning and imaging applications (e.g., Adobe Acrobat Professional)
Excellent written and communication skills.
About Facilities Planning and Management (FPM):
FPM (formerly named Capital Construction & Development / Facilities Management Services) is responsible for planning, developing, and maintaining the breadth of the facilities at USC, and is also dedicated to creating a safe environment for our USC community. Woven into every service, safety is of upmost importance. As FPM, this diverse group of innovative and talented professionals provide high quality facilities construction, operations and maintenance services at USC and serve as dedicated stewards of USC and FPM core values. FPM values employee recognition, accountability, collaboration, respect, and trust. Join us- apply today!
The University of Southern California values diversity and is committed to equal opportunity in employment.
Minimum Education: Associate's degree. Combined experience/education as substitute for minimum educationMinimum Experience: 3 years. Combined experience/education as substitute for minimum educationMinimum Field of Expertise: Ability to comprehend contract language. Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts. Customer service experience. Proficiency in relevant scanning and imaging applications (e.g., Adobe Acrobat Professional). Excellent written and oral communication skills.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.