The USC Iovine and Young Academy is seeking a Facilities Manager to join its team to manage the maintenance, allocation and utilization of space and equipment across all school facilities. The ideal candidate will have experience with post-secondary educational spaces, including those that house advanced or specialized classroom and maker technologies and equipment, including 3D printers, laser cutters, CNC routers, etc., and experience with new construction, buildouts, and renovations. The Facilities Manager will work with the dean, faculty and staff to ensure that the facilities are sufficiently equipped and in the best physical condition to support high-level teaching and learning.
Major Job Accountabilities Include:
Supervises employees and/or student workers, as assigned. Schedules, assigns and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance on a regular basis. Ensures timely completion of work.
Coordinates with university departments and/or outside contractors and vendors for facilities operations and maintenance projects.
Contributes to the development of and administers the annual operating budget for the facilities managed. Reviews and monitors expenses for utilities, materials and supplies, repairs, maintenance and project work. Provides budget analyses on a regular basis.
Prepares long and short-range plans for the use of equipment and facilities. Maintains analysis of space and equipment requirements and allocates usage based on departmental priorities. Prepares analyses and proposals for new, upgraded or expanded facilities.
Works with the dean, university administrative departments (e.g. legal counsel, real estate, etc.) and other outside entities (e.g. real estate brokers) to develop and implement long-range real estate plans, including the sourcing of new property and assisting with lease negotiations, build-outs and finish design assessment and approvals.
Supervises operation and maintenance of classroom facilities and equipment. Provides advice on equipment acquisition or enhancement, classroom operation, monitoring and maintenance.
Controls and monitors equipment and supplies inventory. Advises on supply orders and negotiates directly with vendors as appropriate.
Develops and implements deferred maintenance and preventative maintenance programs.
Manages environmental health and safety requirements and determines whether conditions are safe and if any remedial actions are required to allow work to continue. Maintains records for compliance with government and university regulations, as applicable.
Coordinates and resolves security concerns. Controls procedures for facility access to include establishment of guidelines for issue of keys and maintenance of related records.
Inspects equipment and coordinates required repairs and/or purchases (with approval).
Coordinates security activities with university Public Safety Department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Other duties as assigned.
Bachelorâs degree. Combined experience/education as a substitute for minimum education.
2-3 years in a Facilities Manager or equivalent role.
Excellent verbal and written communication skills.
Ability to work successfully within a team of staff and faculty members.
Ability to work occasional evenings and weekends.
Masterâs degree, or combined experience/education as a substitute for an advanced degree.
Understanding of higher education operations and a familiarity with highly technical fabrication equipment and creative technologies.
3-5 years in a Facilities Manager role or equivalent role.
Direct supervision of a physical plant and its operation, as described above. Note that project management or property management are not considered to be equivalent roles.
Excellent management skills
USC Jimmy Iovine and Andre Young Academy
The USC Jimmy Iovine and Andre Young Academy for Arts, Technology and the Business of Innovation is the 20th professional school established at the University of Southern California. Founded as an educational startup, the Academy is not just a home for disruptors but a disruptor itself. Focusing at the intersection of the arts, design, technology, and business, Academy programs prepare students to take on the complexities of a 21st-century marketplace, and to tackle societyâs most intractable problems. Academy graduates possess significant abilities as leaders, creatives, and cross-disciplinary team members that focus on high-level problem solving in areas as diverse as communication, product development, human-centered design, e-commerce, health and well-being, social change, and the future of the arts, media and entertainment ecosystems. As creators who are well prepared for an ever-changing global landscape, Academy students and graduates are sought after for highly competitive internships, fellowships and full-time positions at a roster of prestigious organizations that includes many of the worldâs largest and most significant companies.
The University of Southern California, founded in 1880, is located in the heart of Downtown Los Angeles and is the largest private employer in the City of Los Angeles. Ranked 19th among U.S. colleges and universities by the Wall Street Journal, USC is one of the world's leading private research universities and a global center for the arts, technology, medicine, and international trade. As an employee of USC, you will be part of a world-class university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make USC the great institution that it is today.
Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Coursework and/or experience in business administration along with work experience in facilities management
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.