Position Title: Director of Facilities & Operations
Reports To:Head of School
FLSA Classification:Exempt/12 Month Position
The Director of Facilities & Operations provides leadership, supervision, and support of the School’s facilities and operations functions. This individual works closely with numerous internal and external stakeholders and is responsible for the effective management of all buildings, grounds, athletic fields, maintenance programs, and capital repair and renewal projects. The Director will function in a collaborative manner working alongside the staff on a daily basis serving not only as a mentor but as a contributing team member to create and maintain a welcoming campus environment that reflects a commitment to quality, safety, and accessibility. The Director of Facilities and Operations reports directly to the Head of School and works in collaboration with the Senior Administrative Team.
5-7 years experience managing facilities and grounds for school, or other educational or business setting working with the administrative team to maintain and care for buildings and grounds.
Bachelor’s degree is required, with a graduate/advanced degree in facilities management or closely related preferred.
Strong technical knowledge of mechanical, electrical, plumbing, HVAC, structural, safety systems, architecture, landscape, and energy management.
Ability to interact with a variety of constituents including but not limited to students ages 3-14, parents, faculty and staff and outside vendors and contractors.
Flexibility in working with a variety of deadlines and projects, including on-call status, evenings, and weekends.
Able to meet necessary deadlines and delegate project responsibilities to staff with flexibility.
Strong ability to work with community agencies, neighborhood associations, and local police and fire departments.
Knowledge, understanding, and support of the School’s Mission, Vision, Core Values, and Statement of Policy for Diversity & Inclusion.
Essential Job Duties:
Identify and implement successful operational strategies and protocols to steward and maintain the School’s facilities.
Provide day-to-day leadership and support for the maintenance staff and outsourced operations service team members.
Ensure the proper staffing, scheduling, training and development of operational teams to complete projects in a timely fashion and provide the highest level of service to faculty, staff, students, and guests.
Full responsibility for assigned campus renovation projects, including but not limited to the bidding process, hiring and managing contractors, and project communication plans.
Serve as the campus planner for issues related to space utilization, facility design, and construction.
Conduct regular inspection of school facilities, grounds, and equipment to ensure high standards of safety, attractiveness, and cleanliness.
Develop and implement a multi-year comprehensive maintenance plan that is both corrective and preventative for the upkeep of the buildings, systems, and grounds.
Organize, schedule, and supervise repair projects with a sensitivity to school seasonal and operational needs.
Work cooperatively with the Director of Athletics for the preparation of playing fields and facilities for athletics and school activities.
Work with the Director of Finance to manage property records, utilities, taxes, and leases.
Liaise with the Director of Development to develop concept projects for donor giving.
Work with Divisional Coordinators to support school-wide events and activities requiring set up of furniture, lighting, and sound systems, etc.
Manage relationships with contracted service providers, including landscaping and custodial services.
Solicit quotes, evaluate, select, and monitor outside contractors to ensure satisfactory completion of the requested services.
Ensure compliance with building codes and other local and state regulations.
Assist the Director of Finance to support both the Building and Grounds Committee and Finance Committees of the Board of Trustees.
Assist the Director of Finance in developing and executing an annual budget for campus operations and project-specific budgets.
Ensure all operational objectives and tasks are delivered in a budget-conscious, cost-effective manner.
Work with all community members regarding facility and building concerns, including but not limited to custodial, furniture, grounds, and pest control.
Support the Head of School and Administration to maintain strong relationships with the Riviera Association, local neighbors, and the Community and City of Santa Barbara government officials.
Develop and build a strong team within the Facilities and Operations department, inclusive of the school and outsourced team members.
Communicate effectively with all members and levels of the School.
Work closely with stakeholders on facility projects and initiatives.
Campus Safety and Security
Partner with the Associate Head of School and Director of Communications and oversee the School’s Safety and Security operations, including crisis management planning, the coordination and conduct of school-wide drills, and appropriate training for community members.
Serve as a member of the Crisis Management Team.
Oversee safety training for Operations staff and promote safe working practices.
Support the development of safety and security policies and protocols.
Responsible for overseeing the School’s vehicle inventory including inspections and preventative maintenance.
Monitor and recommend revisions to the School’s risk, safety, and security policies and practices to ensure compliance and consistency with best practices.
Work with the Finance department, School Nurse (and Covid Task Force Health as needed) to ensure compliance with all OSHA recommendations and best practices.
Assists Division Coordinators and Senior Administrative team in coordinating all safety, security, and emergency drills, equipment to ensure the facility meets safety standards: schedule inspections, as required, of all facilities maintenance equipment and systems (elevator; HVAC; security alarm, doors, etc.)
Manages and directs morning and afternoon dismissal/carpool procedures and traffic
Seek and take part in professional development to enhance professional knowledge and educational training
Strong organization and interpersonal skills
Proficient in the use of technology, Google Suite, and Microsoft office products
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
Works in school environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
Able to perform tasks in association with manual labor and working with the necessary job-related tools and equipment
Work primarily in a traditional climate-controlled environment
Willing to work some evening and weekends for school-related events or projects
The above description covers the most significant duties performed but does not exclude assignments not mentioned.
About Marymount of Santa Barbara
Marymount of Santa Barbara invites all families seeking a quality, high school-preparatory education for their child. Marymount of Santa Barbara offers a challenging academic curriculum balanced with social, emotional, and ethical dimensions of learning. Our students thrive in an open, respectful and supportive environment, which allows them to individually and collectively discover and celebrate the similarities and differences of all, fosters their intellectual curiosity, shapes them into responsible, compassionate, intelligent leaders and prepares them for the next phase of their journey in a diverse and complex world.
Employees at Marymount are devoted to the School and to its students and their families. Teachers relish the freedom to create their classroom and work environments. Faculty and staff alike are encouraged and empowered to use their creativity to engage with students and each other to enjoy an environment that promotes life-long learning for all.
Marymount of Santa Barbara is fully accredited by the California Association of Independent Schools, and a member in good standing with the National Association of Independent Schools, and Educational Records Bureau.... Marymount of Santa Barbara also holds memberships with CSEE (Center for Spiritual & Ethical Education, AISAP (Association of Independent School Admissions Professionals) and The HEADS Network.