Under supervision of Supervisor, Research Facilities Operations, our Per Diem Research Facilities Coordinator I will assist in the operation of on-site and/or off-site research facilities as assigned. Incumbents in this role aid research groups to address issues relating to building maintenance, environment comfort, office/laboratory design, renovation and reassignments. You will coordinate lab move-ins and move-outs with assigned users and their staff, Cedars' Safety Department, and contracted movers; reads and designs floor plans to users request when preparing a lab renovation; works with users, property managers, various contractors, project managers, and architects for area walkthroughs, detailing work scope; responsible for the transfer, move, disposal, and relocation of various equipment/furniture on campus; place equipment and materials orders as applicable; monitors the temperature monitoring system and implements the Emergency freezer program as necessary. You may assist with A/V requirements in various conference rooms, provide support to the Security Department with quarterly fire drills, and perform a full range of office clerical duties for the department, including typing, filing, opening and distributions of mail, photo-copying documents, etc. Will participate in the off-hour (weekdays, weekends and holidays), on-call research coordinator emergency support coverage and perform other duties as assigned.
Primary Duties and Responsibilities
Project Management - Coordinates and directs craft workers, contractors and sub-contractors in various institutional projects in coordination with Facilities Planning Design & Construction to ensure all modification projects are built to meet city and other regulatory agency codes. Learn to design projects on floor plan software. Manage the various projects with the use of RFO project tracking process to track project progress from initiation to invoice payment (as applicable). Ability to interact effectively with Directors, Managers, internal staff, patients and representatives of public agencies and business.
Facilities Maintenance - Respond to user requests for assistance and resolve production conflicts. Perform daily building rounds and report findings as appropriate. Order office supplies for the RFO staff and shared copy rooms. Coordinate with the Safety office for the removal of unwanted chemicals from labs. Process requests for keys and access to the Research Buildings. Notify employees in Research facilities of any work being done within the building that would adversely impact operations via e-mail. Submit Kronos in a timely manner.
Building Systems Maintenance - Be present on scheduled power shutdowns such as REG 4 testing, making sure needed Research equipment has e-power during testing. Provide area support for fire drills, PM services, and emergency conditions.
Temperature Monitoring System - Daily equipment temperature monitoring through computer software. Training users on temperature monitoring software in group sessions and in person. Coordinate EIS yearly system calibration for assigned area.
Research Equipment Maintenance - Respond to freezer/equipment failures by checking temperatures on system software and physical inspection of failed equipment. Offer users emergency freezer to transfer samples in an emergency. Contact vendors to assess freezer issues. Forward users quote for freezer repairs. Maintain the emergency freezers for emergent available. Coordinate the preventive maintenance of freezers and incubators.
Research Equipment Inventory - Coordinate requests for equipment disposal, relocation and storage. Update inventory control for newly established laboratories and/or laboratory close-out to reconcile inventory system and NIH guidelines compliance.
Purchasing - Renew Purchase Orders and yearly contracts for repairs, preventative maintenance and services with vendors (as applicable) using PeopleSoft. Order facilities equipment/supplies using PeopleSoft.
Regulatory Compliance - Maintain the highest quality standards for compliance with regulatory agencies such as the Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC) International and National Institute of Health (NIH) standards for Comparative Medicine for all research Core laboratories.
Communications and Feedback - Provide ongoing updates on projects and daily operations of buildings. Document client needs and issues, and provide recommendations / suggestions for solutions. Prioritizing daily tasks, and projects for assigned building(s). Maintain an ongoing communication, and coordination, with key support departments and their management (EVS Housekeeping, Facilities Management, Facilities Planning Design & Construction, Clinical Engineering Department).
Budget Monitoring - Provide financial information to RFO Associate Director by assembling and summarizing data; preparing reports; present findings, analysis, and recommendations as requested.
Bio-Bank - Provide emergent frozen sample transfer in the event of a freezer failure, loss of bulk LN2 supply or extended power outage.
Teamwork/Customer Relation Responsibilities:
Ability to interact effectively with all levels of internal, as well as, external management and representatives of public and regulatory agencies.
High School Diploma/GED required
Trade School Certification in Craft discipline preferred
Associates' Degree and prior experience with floorplan software design strongly preferred
One (1) year related Research Wet Laboratory experience or equivalent combination of education and related experience.
Four (4) years Military Training and experience in related field(s) preferred
Skills, Knowledge and Abilities:
Strong verbal and written communication skills required
Intermediate computer skills in word processing, spreadsheets, presentation development, processing of floor plans, and on-line reporting- Intermediate
Flexibility - experienced in handling multiple tasks frequently with short time-lines, ability to prioritize and organize work, and to complete assignments in a timely, accurate manner.
Strong project management skills
Work hours and travel requirements:
Although position is Per Diem, our chosen candidate can expect to work a full 40 hour work week over the first 2-3 months to successfully complete our training period. Once training period is complete, working hours will vary and will include evenings, weekends, and holidays, therefore, flexibility will be very key.
30% potential commute between on-site and various off-site locations.
Working Title: Research Facilities Coordinator I - Per Diem - Facilities Management
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.