The LA Phil is seeking a part-time Project Coordinator comfortable working in a fast-paced environment to assist with project intake and management for the in-house creative team. The Creative Services team is a servicing department of the LA Phil, producing all creative and design-oriented projects for various departments and across venues.The Project Coordinator position will be based in downtown LA and work five days per week approximately 29 hours per week. The Project Coordinator will assistthe Project Managers in the Creative Services department with intake, assignment, management, and delivery of creative projects. Project types inclusive of both print and digital for all departments of the organization, including but not limited to Marketing, PR, Development, Production, Learning, Special Events, Media Initiatives, Retail, and more. The ideal candidate is highly organized and detail-oriented, able to review jobs submitted via form and effectively translate that into assignments for the design team, review work for accuracy, deliver final assets, and communicate with various levels of staff at the LA Phil throughout the process.
Field requests for creative work, identifying deliverables, assessing requirements, and clarifying details for with project owners before creative work begins. This involves reviewing project forms submitted to the Creative Services team by other departments containing project details, specs, and timing; assessing the project request form and bringing clarity to creative requests to ensure that projects have clear direction prior to initiation; and transferring that information to the team’s project tracker for design assignment.
Under the guidance of the Creative Services Senior Manager, assemble accurate production timelines and communicate these timelines to the designer(s) assigned to projects.
Verify accuracy of deliverables created by graphic designers, ensuring that the assets are complete, correct, and meet the requirements established at project initiation.
Route materials to internal teams for review, receive feedback, ensure that the feedback is implemented on output from designers, and deliver assets to project owners via Slack, Dropbox, email, or shared server.
Archive files on Digital Asset Management system, including metadata tagging.
Photo sorting and organization
2 years’ relevant experience demonstrating successful coordination of many concurrent projects
Ability to thrive in a fast-paced environment with a large project volume and varying project types daily
Outstanding communication skills (written and verbal) as it relates to managing projects
Skilled at communicating effectively and work directly with design team, editorial team, and project managers as needed to complete tasks
Excellent at prioritizing concurrent projects
Self-motivated, proactive, extremely organized and a team player who works collaboratively and constructively on each project
Ability to think critically about information or copy provided and seek guidance on direction if things don’t add up
Experience utilizing shared spreadsheets (Smartsheet, Google Sheets) in a collaborative way is required
Must be proficient on a PC workstation
Experience with digital asset management system preferred
Dedication and commitment to engage in and promote diversity, equity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must
Secondary language fluency a plus
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association presents, and promotes the performing arts in its varied forms at the highest level of excellence to a diverse and large audience, at Walt Disney Concert Hall, the Hollywood Bowl, and The Ford.