At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 7/22/21
CDSS seeks a motivated, collaborative, and creative facilities management professional to manage all phases of small and medium sized research, instructional and administrative based renovation projects. This includes the facilities management, long-range planning, organization, coordination, oversight and performance of multiple operational activities and services for CDSS in the following campus buildings: Hearst Field Annex B, McLaughlin Hall, Social Sciences Building, Warren Hall, and participation in the planning for the Gateway Building.
Responsibilities include directing the general building maintenance, building/space renovations, project development/management, space planning, move planning and coordination, resource management, call center triage and overseeing of repair services, and development of procedures, policies and communications related to infrastructure and safety. The position will be responsible for leading and managing facilities services for CDSS in an evolving post-Covid work environment.
The incumbent will act as liaison between the CDSS and other campus entities involved with the execution of these projects. Additionally, the incumbent will utilize facilities project management skills to coordinate project and other activities with key stakeholders within the division and across campus.
45% Building Maintenance: Serves as primary contact for building occupants for repairs, preventive, deferred and custodial maintenance. Serves as liaison with campus and external agencies regarding safety, access, maintenance, remodeling and construction activities. Works collaboratively with campus and external agencies, building/department leadership, consultants, contractors and vendors regarding building maintenance activities/projects, overall coordination, scheduling, access, staging, parking, hazardous material abatement, waste disposal, security, safety, parking, etc. to punch-list and project completion while providing notification, minimal project impact and disruption to building occupants. Provides direction to, and collaborates with Facilities Services and Capital Projects, other campus and external agencies, campus officials, building/department leadership, consultants, contractors and vendors regarding building operations/maintenance, custodial activities and building infrastructure and maintenance projects. Ensures all work is done in accordance with guidelines, and resolves issues with each of these groups as necessary. Advises campus officials and building/department leadership about scope of work, budget and schedule development, draft proposals, and provides overall project coordination and reporting for building infra-structure and maintenance projects. Oversees the reporting, administration, monitoring and tracking of Facilities Services work requests. Coordinates, monitors and tracks all maintenance, custodial, grounds, and other service requests of Facilities Services and outside vendors, including tracking completion of maintenance work and the ongoing status of individual service requests.
25% Planning: Recommends facilities-related procedures and solutions, taking into account budgets, space allocation, staffing and infrastructure design. Develops space allocation plans for management review. Coordinates work crew activities to minimize disruption to building occupants. Maintains building related plans and procedures including access controls and security, emergency preparedness, crime prevention activities, fire safety inspection compliance and reporting. May serve as 'Department Access Key Controller' as defined by the UCPD Campus Access Control Policy. Assists department leadership with budget development for moves and minor building infra-structure upgrades.
15% Miscellaneous duties: Coordinates and maintains divisional signage, display, and promotional needs. Assists with preparation of annual FDX and periodic functional use surveys; and other tasks as assigned. Serves as liaison with IS&T for data and voice networks. Coordinates with and assists building occupants with access and utility interruptions both within and outside the building. Oversees the conference room reservation system and assists with meeting setups and A/V assistance. Develops and maintains online building user manual. Coordinates special cleaning tasks. Participates in professional training and development opportunities as appropriate.
15% Direct Safety Compliance: Serves as the Health and Safety Specialist addressing safety issues, spills, accident investigations, building evacuations, ergonomics, etc. Provides safety and compliance advice to the various building occupants. Conducts and oversees regular and periodic inspections for security and crime prevention, fire safety compliance and safety hazards and takes appropriate action as required, including reporting infractions of fire and building codes, building rules and other building irregularities to the appropriate party(ies). Manages and coordinates the emergency/disaster preparedness response plan and education for CDSS buildings. Serves as Emergency Management Area (EMA) 4 point with the Office of Emergency Preparedness (OEP). Serves as central point of contact in matters related to appropriate use and maintenance of public areas for safety and security, modifications to public areas, signage posting and posting of notices and procedures for facility use and operation. Coordinates emergency repairs during and after work hours. Diagnoses complaints. Conducts regular periodic rounds to inspect areas for security, fire and accident hazards and takes appropriate action as required, including reporting infractions of fire and building codes, building rules and other building irregularities to management. Coordinates with multiple units throughout campus to provide a safe and secure facilities environment.
Able to read and interpret plans, specifications, submittals and air balance reports. Skilled in AutoCAD and MS Office.
Knowledge of architectural or engineering concepts.
Skills to work both independently and as part of a team.
Thorough and effective skills to multitask and prioritize daily activities effectively.
Thorough interpersonal skills including good service orientation and effective problem solving.
Strong interpersonal skills including good service orientation and effective problem solving.
Thorough knowledge in the areas of building Mechanical/Electrical/Plumbing/Building Automation, space planning, codes, capacity, security, fire safety, campus and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Bachelor's degree in related area and / or equivalent experience / training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.