COMMODITY MANAGER - FACILITIES AND CAPITAL PROGRAMS
Location: Oakland Job ID: 18223
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UC OFFICE OF THE PRESIDENT
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The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The vision of UC Procurement Services is to be regarded as a high-performing strategic partner essential to the financial health of the University. Our team of procurement professionals across the University of California works every day to expand opportunities for teaching, research and public service by delivering savings and efficient procurement services across the University of California.
The Commodity Manager for Facilities and Capital Programs applies their expertise and experience in strategic sourcing, procurement and supplier relationship management to further UC Procurement's mission to expand opportunities for teaching, research and public service across the University of California.
Working in a diverse and dynamic environment, the Commodity Manager analyzes complex data, business situations, and perspectives to identify issues and recommend and develop solutions and strategic partnerships. UC's Facilities, Maintenance and Capital Programs category includes Maintenance Repair and Operations, Janitorial Supplies, Furniture, Uniforms and other categories supporting safe and inviting UC campuses.
The Commodity Manager plays the critical role in advancing the 5 Strategic Pillars of UC's Strategic Sourcing Centers of Excellence:
1. Drive UC Benefit in the form of cost reduction and value creation;
2. Leading Excellent Programs that establish UC as a global leader in public procurement;
3. Communicating and Connecting with stakeholders across UC campuses, medical centers and locations;
4. Influencing and Fostering Innovation to constantly improve the value we deliver; and
5. Growing and Developing our people to provide rewarding, mission-driven career opportunities.
The position requires travel up to 25% and can be based on the nearest UC campus to residence.
Develops and maintains collaborative working relationships with stakeholders in facilities, construction services, UC legal, and procurement colleagues at UC locations. Establish and lead excellent teams to gather requirements and collect input/feedback as needed during the project. Project teams typically include 15-30 stakeholders throughout California with expertise in procurement, trade work, construction management and legal disciplines. Working within a virtual team environment, use state-of-the-art electronic systems to perform spend analytics, conduct online bidding events and contract creation. The sourcing initiative process includes RFI/RFQ/RFP development process, including data collection and analysis, market research, proposal/quote evaluation, negotiation (may require the involvement of the COE Manager or Director of Strategic Sourcing), execution and support of a portfolio with diverse commodities. Ensure strategic sourcing agreements have favorable pricing, terms, conditions, rebates, etc. Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, intellectual property rights, prevailing wage, services terms, University liability, sustainability goals, and conformance with University policies and applicable legal guidelines.
Working independently as a Commodity Center of Excellence (COE) team member under the direction of the Category COE Associate Director, implement strategic sourcing opportunities and strategies that meet the needs of the University, leverage annual category spend in the range of $300-$600 million and produce best-in-class supplier contracts and supplier relationships. Analyze available spend data, campus processes, stakeholder input, and external resources to identify new opportunities to drive UC Benefit by improving cost, increasing efficiencies or creating additional value and to develop and maintain commodity strategies to meet University business needs and new opportunities. Develop and maintain category-specific knowledge including presenting on leading practices and trends.
Present, communicate and promote UC agreements to optimize utilization, understanding and reduce costs. Work with campus clients to understand and resolve problems with agreements or supplier performance. Manage the administration of system-wide strategic sourcing contracts from award through termination to ensure compliance. Identify challenges for facilities and construction stakeholders and investigate continuous improvement opportunities. Identify internal and external risks that may impact the work of the COE. Utilizing experience in public construction procurement and building ownership, alongside UC client outreach, provide input into the development and execution of appropriate mitigation strategies to minimize risks. Manage information to support effective reporting.
Contribute to and often present department-wide initiatives to continuously improve, grow and develop strategic sourcing capabilities. Pursue the development of new personal skills and capabilities.
5+ years of experience in strategic sourcing, supply chain management, public construction procurement or related experience such as Global 1000 enterprise sales or product management.
5+ years demonstrated high level of category expertise including leading negotiations. Experience in building and maintaining credibility as an expert within a facilities and construction lens.
Demonstrated experience working in a collaborative team environment.
Demonstrated ability to lead through influence of independent stakeholder teams through complex initiatives and multi-party negotiations. Ability to influence alignment on business objectives, promote best practices and exchange of information among technical and business collaborators.
Demonstrated knowledge of and experience using various proven negotiation methods, and the ability to critically analyze a negotiation. Experience with cost modeling and related financial analyses,
Demonstrated knowledge in the development of opportunity assessments, category profiles, and strategic sourcing plans.
Demonstrated strong written and verbal communication skills, including the effective presentation of strategies and progress to clients, stakeholders and leadership. Advanced listening and communication skills in both 1 on 1 settings and large forums.
Strong leadership presence and demeanor. Demonstrated ability to facilitate focused and effective meetings both in-person and virtual.
Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks. Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks.
Demonstrated experience in use of Microsoft suite of productivity applications with a minimum of 3 years experience with preparing spreadsheets for analysis.
Demonstrated ability to analyze problems, identify and consider potential solutions, and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organization skills, including meeting facilitation and decision making.
Demonstrated understanding of and ability to comply with a complex array of University policies and state and federal laws that govern procurement and construction contracting. Knowledge of the specific category field in higher education or other highly decentralized organizations, including suppliers, distribution models, products, and equipment. Knowledge of business and delivery models including research cores, centralized warehousing, and storehouses
Bachelors degree in related area and/or equivalent experience/training required.
Masters degree in related field preferred.
Certified Professional in Supply Chain Management or other industry recognized professional certification.
SALARY AND BENEFITS
Salary: $118,000 - $139,000
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is June 1, 2021. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.