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Temporary Summer Housing Facilities Assistant

University of California San Francisco

Details

Posted: 25-Feb-22

Location: San Francisco, California

Type: Full-time

Salary: Open

Internal Number: 64793BR

Housing Services supports UCSF in its quest to attract and support the most talented and diverse trainees in the health sciences, and to be the workplace of choice for top-tier talent. The mission of Housing Services is to provide housing and related services to Faculty, Students, Medical Residents, Clinical Fellows, and Post Doctoral Researchers. With the high cost of living in San Francisco, Housing Services has become a critical to the success of the recruitment and retention of the best and brightest talent. Housing Services is committed to more than doubling the amount of campus housing available to address the demand.

Based on a reputation of quality and service, Housing Services strives to be the housing destination of choice for eligible UCSF affiliates. As a self-supporting auxiliary unit under Campus Life Services, Housing Services generates more than $17MM annually and has a $40MM reserve allocated to support renewal and capital projects. Its rental income supports all operations, major maintenance and facility renewal, and new construction initiatives for its properties. Current locations include: Mission Bay Housing, Housing at the Tidelands, Mount Zion Housing, Aldea San Miguel and the Avenues Housing at Parnassus.

The Summer Housing Facilities Assistant (SHFA) plays an important role in helping to facilitate the smooth and quick turnover of housing properties in preparation for incoming Tenants. This allows the department to maintain its highest level of occupancy and revenue stream.

The SHFA performs general and specialized clerical and administrative services essential to the operation of Housing Services; and perform other related duties as required. This position reports on-site Monday through Friday, 8AM - 5PM, with a 1-hour unpaid lunch. Based on the key responsibilities of this position, the SHFA is not eligible for remote telework.

Reporting directly to the Director of Housing Facilities and receiving day-to-day guidance from the Housing Facilities Analysts, the SHFA works independently with limited supervision to perform Tenant check-ins and checkouts, conduct inventories and damage assessments, use KeyTrak (computerized key inventory system), meet and provide access to vendors, perform inspections, and secure facilities by opening and locking the doors to Tenant units.

Effective written and verbal communication is critical. The SHFA must follow proper channels to ensure information is communicated accurately, effectively, and in a timely manner. The SHFA will prepare and post Tenant notices, respond to emails regarding turnover and maintain accurate files and paperwork. With the support and guidance of the Housing Facilities Analyst, the SHFA will be responsible for providing clear verbal instruction, relaying accurate information, and providing effective instructions resulting in corrective action to vendors, contractors and Facilities support staff.

The SHFA may be asked to work on miscellaneous projects such as auditing an inventory of keys, storage and organization, signage inventories, or other projects to help optimize the performance of the facilities unit.

Administrative responsibilities require accurate record keeping, use of databases to access and update information. The SHFA may be asked to help compile information for reports, complete of forms and documents, manage moveout inspection calendars.

This position requires a minimum of a high school graduation/GED and 3 years of related experience or equivalent combination of education and experience.

The successful candidate will be personable, embraces a team approach, has strong communication skills (written and verbal), is detail oriented and is able to interpret and apply protocols and University policy. They should be able to use good judgement and have the confidence to pass accurate information to others and tactfully request vendors to achieve the standards set by the Housing Facilities Analyst. The SHFA should have database experience, and experience working with diverse populations.

Must possess a CA driver's license and satisfactory driving record. Must be available to work on July 1 ^st and the July 4 ^th holiday.

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About University of California San Francisco

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.

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