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Details
Posted: 10-Mar-22
Location: San Diego, California
Type: Full-time
Salary: Open
Internal Number: 2914394
Administrative Support Coordinator I
Job No: 511285
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Position Summary
The Department of Civil, Construction and Environmental Engineering is one of four departments in the College of Engineering. The primary objective of the department is to prepare students for careers in Civil, Construction and Environmental engineering. The department currently has 16 full-time faculty including the Department Chair. The numerous part-time, adjunct and affiliated faculty varies from semester to semester.
The Administrative Support Coordinator works under the general supervision and direction of the Department Chair and Lead Coordinator and is responsible for support and continuity within the department. Provides initial point of contact and information for visitors and students and responds to general inquiries about the major programs, the Department and the University. Receives/screens telephone calls and refers to appropriate contact, responds to Departmental e-mails, handles all department incoming and outgoing mail, provides clerical and administrative support services to the faculty and students. Purchases office and lab supplies for the department; tracks expenses on internal budget sheet. Manages hiring and payroll process for Student Assistants and monitors the payroll monthly budget. Responsible for understanding and interpreting university policies and procedures including but not limited to the Registrar's Office, Graduate Office, Admissions Office, Evaluations Office, Human Resources, Accounts Payable, Procurement, and Travel.
For information about the Department of Civil, Construction and Environmental Engineering, click here.
Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is physically located at the SDSU Main Campus in San Diego.
Education and Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Preferred Qualifications
- Prior experience in a community college or university setting.
- Three or more years of progressively responsible administrative or clerical experience in a position requiring judgment, discretion, and initiative to coordinate administrative activities.
- Budget coordination experience.
- Experience with Microsoft Excel, Word, PowerPoint, Google Docs, Sheets, Slides, One Drive, Calendar management, and Gmail.
- Experience with video conferencing software, i.e., Zoom, MS Teams, and Google Meet.
- Bachelor's degree.
Specialized Skills
- Ability to work well with students and with the public in a reception capacity.
- Experience with Oracle Financials, PeopleSoft or similar systems.
- Demonstrated ability to learn policy, procedures, and administrative functions.
- Ability to take initiative and demonstrate sound judgment.
Compensation and Benefits
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,400 per month.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
CSU Classification Salary Range: $3,276 - $5,148 per month.
SDSU Vaccine Policy
In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.
The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.
Supplemental Information
Initial review of the required application materials, including cover letters and resumes, will begin on March 23, 2022. To receive full consideration, apply by March 22, 2022. The position will remain open until filled.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Applicants with disabilities and applicants who require assistance completing an application may contact Employment Services at employ@sdsu.edu or 619-594-7901.
Advertised: Mar 09, 2022 (9:00 AM)
Applications Close: Open until filled
To apply, visit https://careers.sdsu.edu/en-us/job/511285/administrative-support-coordinator-i
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Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.
Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."
In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.
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