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Details
Posted: 15-Mar-22
Location: Stanford, California
Type: Full-time
Salary: Open
Internal Number: 2925390
Finance Manager
Dean of Research, Stanford, California, United States
Schedule: Full-time
Job Code: 4452
Employee Status: Regular
Grade: H
Requisition ID: 93613
The Stanford Institute for Human-Centered Artificial Intelligence (HAI) is a newly formed and rapidly growing institute within the Dean of Research. As an independent research institute, HAI's mission is to advance AI research, education, policy and practice to improve the human condition. What's unique about HAI is that it balances diverse expertise and integration of AI across human-centered systems and applications in a setting that could only be offered by Stanford University. In realizing our mission, our staff are critical to supporting our organization's goals and enabling Stanford faculty and students to accomplish its mission conducting cutting-edge research with the objective of formulating innovative solutions to global challenges. Together we're helping build the future of AI.
Our Vice Provost and Dean of Research (VPDoR) Diversity Journey:
- We create a hub of innovation through the power of diversity of disciplines and people.
- We provide equitable access and opportunity to all members of the community to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
- We promote a culture of belonging, equity, and safety.
- We embed these values in excellence of education, research, and operation.
POSITION SUMMARY:
The Finance Manager will provide research administration and finance support for the Human-Centered Artificial Intelligence Institute (HAI). You will report to the Director of Administration and manage day to day finance operations for HAI. This position is responsible for the financial integrity of a multi-million-dollar budget that includes a large volume and diverse set of funds.
You will be responsible for cost control and analysis and report preparation and oversight, subject to Stanford and Federal guidelines, plus cost sharing requirements on a high-volume of federal and non-federal research grants, contracts, gifts and designated funds. You will work independently and collaboratively with HAI and partner organizations' faculty and staff as well as staff from other University departments (central and academic) on matters of financial management, funds monitoring, grant/contract proposal submissions, award reconciliation and reporting.
The Finance Manager will have demonstrated experience in finance and research administration. Advanced degrees and certifications in finance and research administration are strongly preferred. The Finance Manager will have a proven track record of successful proposal preparation and post award activities for a large volume and diverse set of complex federal and non-federal sponsored research projects.
As part of an incipient organization, a motivated individual will have the opportunity to make substantial contributions in other functional areas related to building the initiative, offering a substantive career development opportunity in a challenging and entrepreneurial environment.
This is a 100% FTE, benefits-eligible position. For consideration, please submit resume. All final candidates must complete a background check.
CORE DUTIES:
- Perform and design adhoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
- Construct and assemble data for budgeting and decision making; develop conclusions, and present high-level summary of recommendations. May develop annual budget for individual department/unit.
- Conduct analysis and resolution and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
- Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility and create complex compliance reports.
- Develop reports and presentations of complex financial data and metrics for management and third parties.
- Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
- Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
- Develop and maintain desktop procedures and process documentation for area of responsibility.
- Define requirements, develop, and implement complex test cases, perform system testing and analyze results.
- Participate in critical analysis of existing systems and processes and identify opportunities for process improvement.
- Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
- May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and four years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
- Demonstrated knowledge of financial systems, internet and computer literacy.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
- Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
PHYSICAL REQUIREMENTS*:
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
- Rarely reach/work above shoulder.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
- Routine extended working hours during peak cycles; travel to school/unit sites across university.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2925390
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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About Stanford University
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.
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