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Details
Posted: 14-Apr-22
Location: Stanford, California
Type: Full-time
Salary: Open
Internal Number: 2997926
Facilities Specialist 3
School of Engineering, Stanford, California, United States
Schedule: Full-time
Job Code: 4373
Employee Status: Regular
Grade: I
Requisition ID: 94000
Stanford's Science and Engineering Quad (SEQ) seeks a Building Manager with experience managing a large, interdisciplinary facility with complex instrumentation and labs. The Building Manager provides excellent customer service to building residents and works as part of a collaborative team of building managers, safety specialists, project managers, and the SEQ Contact Center. Although each SEQ Building Manager has a primary facility in which he/she resides and focuses, SEQ Building Managers are responsible for all four buildings, participate in regular cross training, and provide back-up coverage for each other.
The Building Manager is expected to work independently to ensure that all facilities within the SEQ are appropriately maintained, sustainable, efficient, safe, secure, code-compliant and accessible. The Building Manager also facilitates moderately complex construction and renovation projects, participates in complex renovation projects, interprets facilities policies and guidelines, and makes enhancements to facilities procedures. The Building Manager reports to the SEQ Facilities Operations Manager.
The Building Manager will have primary responsibility for the Shriram Center for Bioengineering & Chemical Engineering, the newest building in the Science and Engineering Quad. With more than 208,000 square feet of space, the Shriram Center is the largest building in the SEQ. The main floor is dedicated to teaching spaces for both undergraduate and graduate students. As such, the Building Manager will have significant responsibility in developing, streamlining and improving operations of a modern facility.
Job Purpose
Perform specialized, diverse work activities and coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of a complex facility. These facilities are defined as a building posing greater regulatory and/or safety risk impact to the Stanford community or non-laboratory, multiple buildings with broader scopes of responsibility. This is an individual contributor role.
Core Duties
- Serve as property operations / maintenance point of contact for facilities' issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
- Perform condition assessments on appearance, equipment, or troubleshooting; analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
- Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
- Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (interlocks, alarms); and assessing and changing access schedules
- Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
- Coordinate with the school's safety specialists to: correct identified safety issues, perform root cause analysis, identify and track corrective actions; track chemical inventory, disposal, hazardous waste; develop and conduct safety training and/or new employee facility orientation; and maintain and participate in emergency preparedness, recovery and business continuity coordination
- Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
- Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
- May supervise student workers.
- Other duties may also be assigned
MINIMUM REQUIREMENTS
Education & Experience
Bachelor's degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.
Knowledge, Skills, and Abilities
- Analytical skills to analyze and track complex space, equipment and financial data.
- Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
- Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
- Working knowledge of applications such as Excel, Word, PowerPoint.
- Experience working with internal and external vendors and services contracting.
- Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.
Certifications and Licenses:
- Valid California Non-commercial Class Driver's license.
Physical Requirements*
- Frequently stand/walk, seated, performs desk-based computer tasks.
- Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
- Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
- Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions
- Requires 24-hour response availability seven days per week for emergency situations.
- May be exposed to noise > 80dB TWA.
- May working at heights 4 - 10 ft.
Work Standards
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Applicants are required to upload a cover letter and resume to be considered for this opening.
Stanford University is an affirmative action, equal opportunity employer. Thank you for your interest!
To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2997926
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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About Stanford University
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.
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