Career Center
Job Seekers, Welcome to CBIA Career Center
Search Filters
Use this area to filter your search results. Each filter option allows for multiple selections.
University of California Santa Cruz
Santa Cruz, California
California State University, San Bernardino
San Bernardino, California
NEW! NEW!
NEW! NEW!
NEW! NEW!
Stanford Children's Health - Lucile Packard Children's Hospital
Palo Alto, California
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
Stanford Children's Health - Lucile Packard Children's Hospital
Palo Alto, California
NEW! NEW!
Stanford Children's Health - Lucile Packard Children's Hospital
Palo Alto, California
NEW! NEW!
University of California Santa Cruz
Santa Cruz, California
NEW! NEW!
Stanford Children's Health - Lucile Packard Children's Hospital
Palo Alto, California
NEW! NEW!
HIV Education and Prevention Project of Alameda County
Oakland, California
NEW! NEW!
Stanford Children's Health - Lucile Packard Children's Hospital
Palo Alto, California
NEW! NEW!
University of California Berkeley
Berkeley, California
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
Clinical Nurse II - Pediatric Services (PEC) - Satellite Unit at El Camino Hospital (.9 FTE, Nights)
Stanford Children's Health - Lucile Packard Children's Hospital
Palo Alto, California
NEW! NEW!
NEW! NEW!
NEW! NEW!
University of California Irvine (UCI)
Irvine, California
NEW! NEW!
Loading... Please wait.
Details
Posted: 07-Jul-22
Location: Santa Cruz, California
Salary: Open
Internal Number: 3209916
Administrative Assistant, Ground Services
Location: Santa Cruz
Job ID: 37917
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 07-25-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $48 million, manages a capital project portfolio of approximately $500 million, and employs nearly 300 full time staff to carry forth the duties necessary for the campus' development and operation.
More information can be found here: ppc.ucsc.edu
JOB SUMMARY
Under the direction of the Grounds Services Manager, the incumbent will provide general administrative support for all divisions of Grounds services in the areas of planning, scheduling, administrative, clerical, and communication services. Duties will include assisting with recruitments, purchasing/contracts, emergency preparedness planning, ergonomic assessments, meeting agendas/minutes, office and space planning, supervising student employees, financial planning, analysis and reporting. Additional duties to include compiling data and developing budget and metrics reports, projections and analysis for sub-units of Grounds Services as well as for the Grounds Services management team as needed.
APPOINTMENT INFORMATION
Salary Information: Salary Range: $28.34 - $30.29 / Hourly. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: CX - Clerical & Allied Services
Job Code Classification: 004263 (ADMIN OFCR 2 CX)
Travel: Up to 25% of the time
JOB DUTIES
40% - Administrative Support
- Act as an administrative resource for the Grounds Services units and its operation and functions.
- Assists with the administration of the Grounds Services and its related programs, projects, and activities which includes the following functions: scheduling, student worker support, internal group communications, information technology and safety support, Fleet management, and purchasing/contracts. Supports leadership team in Grounds Services by scheduling meetings and events, taking notes, tracking action items, performing follow-ups from meetings, supporting Grounds Analyst with data coordination and data management.
- Assists with responses to and/or field's inquiries, complaints, and concerns from various divisions, departments, outside agencies, concerning operational and work issues within the department. Working with Grounds Services management team, researches and resolves problems, provides guidance to the unit manager on action to be taken.
- Assists with the development of procedures, the simplification and streamlining of specified operations and/or responding to a particular unit need/issue. Initiates improvements in the efficiency of workflow.
- Assists Grounds Services management team in keeping job descriptions current, processing training requests, initiating employee action requests such as reclassifications, equities, stipends, etc. Obtain schedules and course instruction overviews. When requested, assists in the logistical and scheduling arrangement for each employee's attendance at the designated training course.
- Assists with search committees and processes paperwork from completed recruitment processes as requested.
- Other duties as assigned.
40% - Personnel Support
- Provides guidance to supervisors and managers in personnel policies and procedures; Assists as needed with new employee onboarding, offboarding, and various account access.
- Helps trains and provides support to student workers on administrative procedures, practices and implementation of policies, including timekeeping and payroll entry.
10% - Safety Coordination & Emergency Planning
- Assists with Emergency Preparedness planning and documentation for Grounds Services. Create flowcharts for Emergency Preparedness procedures, advise and assist supervisors with sub-unit procedures, ensure evacuation signage is up-to-date, set up annual employee Safety & CPR/AED/First Aid training. Prepare and update employee rosters, checklists and supplies. Maintain CERT training through UCSC Fire Department.
- Assists with IIPP program coordination for Grounds Services. Assist supervisors with implementation/upkeep of Safety Data Sheet (SDS) program/binders. Schedules monthly safety meetings and safety committee meetings for the unit, led by the Supervisors and EH&S.
- Serve as the Certified DEA, Department Ergonomics Assessor for Grounds Services and other PPDO units as needed. Assess employee's workstations, evaluate, make recommendations, coordinate design and implement changes. Process necessary paperwork for Ergonomic grants following strict UCSC guidelines.
10% - Special Projects
- Assists Grounds Services manager with administrative functions and reporting related to campus and UC system initiatives and mandates.
- Plans events for Grounds Services, including team building events, special gatherings, retirements, etc. Develop budgets, menus, and attendee list, create flyers, secure locations, and obtain unit signature approvals, while following UCSC guidelines, policies and procedures.
- Occasionally operates a University vehicle for university business both on campus and off.
REQUIRED QUALIFICATIONS
- Experience with administrative procedures and processes, including workflow efficiency using word processing, spreadsheet and database applications.
- Customer service skills.
- Ability to use sound judgment in responding to issues and concerns.
- Strong oral communication and interpersonal skills to communicate effectively.
- Working knowledge of common organization-specific and other computer application programs and office equipment (e.g. printers, scanners, MAC/PC
- computers, A/V equipment setup, and ability to troubleshoot network and Wi-FI connectivity issues).
- Strong organizational skills and ability to multi-task with demanding timeframes.
- Ability to cope with ambiguity and regularly shifting priorities and perform accurately and efficiently in a fast-paced environment.
- Ability to use discretion and maintain confidentiality.
PREFERRED QUALIFICATIONS
- Bachelor's degree in related area and / or equivalent experience / training.
- Project management skills.
- Experience supervising students.
- Knowledge of UCSC policies, procedures, and systems, including knowledge of UCSC event planning procedures, travel reimbursement policies, and purchasing systems.
SPECIAL CONDITIONS OF EMPLOYMENT
- Selected candidate will be required to pass a pre-employment criminal history background check.
- Must possess a valid license to drive in the State of California.
- The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
- Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=37917&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Copyright 2022 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-d7eba9293460774090fdf7992b797752
About University of California Santa Cruz
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
More Jobs from This Employer
https://careers.cbia.org/jobs/17072065/administrative-assistant-ground-services
Loading. Please wait.
Powered By
For assistance please contact Customer Service at 888.491.8833 x 1629 |
candidatesupport@naylor.com
