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Resiliency Response Emergency Manager

Stanford University

Details

Posted: 22-Jul-22

Location: Stanford, California

Type: Full-time

Salary: Open

Internal Number: 95432

Welcome to Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as "Caretakers of a Legacy."

We have an immediate opportunity for a Resilience & Response Emergency Manager!

Position Title: Resilience & Response Emergency Manager

Job Title: Health and Safety Manager 1

Job Code: 4386

Grade: L

Exemption: Exempt

Work Arrangement: Hybrid

Location: 315 Bonair Siding, Stanford CA

What you will do in this role:

You will be responsible for (but not limited to):

Serve as LBRE's main point of contact regarding emergency investigation, communication, and response. The LBRE Emergency Manager is responsible for the planning, development, maintenance, training, and implementation of LBRE's emergency preparedness and response programs. This person would assign risk factors to events in advance of the events and plan the potential range of actions to mitigate losses.

Specifically:

Coordinate with emergency responders and stakeholders to aggregate emergency information.
Disseminate emergency information to LBRE and University emergency management, responders, and stakeholders.
Communicate emergency information to Stanford's Emergency Operations Center (EOC) and Situational Triage and Assessment Team (STAT) and receive direction on emergency policy, strategy, and priorities.
Serve as the LBRE Department Operations Center Incident Commander, responsible for managing emergency response, communication, incident objectives, priorities, resource utilization, and personnel safety.
Coordinate with LBRE departments to develop, manage, implement, and maintain emergency programs and initiatives related to campus infrastructure resilience and emergency preparedness.
Coordinate with university emergency preparedness stakeholders to facilitate a culture of infrastructure and organizational resilience supported by a collaborative, proactive, and holistic approach to infrastructure planning, design, construction, operation, and maintenance. Ensure that Stanford infrastructure is resilient, agile, and adaptive in support of changing needs and conditions.

This is how you will spend your time:

LBRE Emergency Preparedness and Response (80% FTE):

Develop and maintain LBRE emergency preparedness plans
LBRE DOC Incident Commander
Provide emergency status updates and briefings to senior management
Develop and maintain emergency reference documents
Develop and maintain emergency applications
Develop and maintain LBRE DOC emergency resources
Prepare and conduct LBRE emergency training and drills
Lead and/or support LBRE and Stanford Emergency Committees
Develop and maintain LBRE resilience and emergency response website and other communication and outreach tools.
Coordinate with LBRE and Stanford emergency program representatives to ensure communication and collaboration and encourage sharing of emergency preparedness plans, best practices, lessons learned, and resources between departments and organizations.
Review of LBRE and Stanford emergency preparedness plans to identify gaps, improve workflow, and reduce duplication of effort
Improve business continuity planning and preparedness
Coordinate with Stanford emergency preparedness leadership to improve campus-wide strategic planning and decision making.
Incorporate Climate Change impact in business continuity planning.
Leverage technology to fully utilize building controls and facilities information management data to develop infrastructure resilience analytical tools for improved situational awareness during campus emergencies.

Wildfire Vegetation Management Program Manager (20% FTE):

Program Management of LBRE's Vegetation Management Program in support of Stanford's Wildfire Management Program.
General responsibilities include contract management, field inspection, and quality control.
Coordination of program scoping, scheduling, communication, and implementation with Stanford stakeholder groups, including SUFMO, LUEP, Real Estate, Public Safety, and Zone Management. Detailed responsibilities include:
- Draft a Request for Proposal for a vegetation management service provider contract, based on the wildfire treatment plan to be developed by Stanford's Wildfire Management Program Team.
- Identify, qualify, bid, award, and contract with turn-key service provider to provide the following vegetation management services:
- Fuel break maintenance and cutting woody vegetation
- Mowing of fine fuels
- Grazing of fine fuels
- Weed removal in intensively weedy areas
- Mastication and clearing along roadsides
- Fuel break construction/intensive thinning
- Forest thinning (less intensive) /fuel reduction work
- Eucalyptus removal/hazard tree removal
- Prescribed burning
- Bird surveys to allow implementation of the above work
Management and quality control of service contract
Coordinate scheduling, access, and communication of vegetation management work with Stanford stakeholders, including SUFMO, LUEP, Real Estate, Public Safety, and BGM. Stanford stakeholders will be responsible for communication to their respective tenants, occupants, and neighbors.
Impact to teaching and research due to poor emergency preparedness, response, mitigation, and recovery for natural disasters and other emergencies.

To be successful in this role you must bring:

Bachelor's degree in related field or other appropriate technical area, or combination of technical education, training, and experience. Bachelor's degree in emergency management, public administration, fire administration, or related field is preferred.
Five or more years of relevant experience in an environment with a variety of building types (for example, administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).
Five years of professional experience in emergency program management is preferred.
Experience with the National Incident Management System and Incident Command System techniques of emergency response and recovery is preferred.
Project planning and development experience is required.
Experience in hazard identification and assessment, business continuity planning (BCP, ISO 22301), continuity of operations and management emergency operations center (EOC) is preferred.
Two years of administrative and supervisory experience is required.
Leadership and supervisory skills are required.
Analytical skills are required.
Strong verbal and written communication skills are required.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Computer literacy, the ability to develop training and performance standards as well as to manage a budget is required.
Problem solving decision making and ability to clearly communicate ideas, facts, and concepts to all constituencies of the University is required.
The ability to develop policy and procedures; ability to develop knowledge of respect for and skills to engage with those of other culture or backgrounds is required. * Advanced knowledge of state, University, and health care facilities emergency plans as well as local agencies that include law enforcement, fire prevention/protection and emergency medical services.
Technical knowledge of best practices in facilities management discipline.
Ability to manage environmental, health, and safety functions and staff, or programs and/or staff in a professional service environment.
Knowledge of applicable federal, state, and local regulations.
Ability to interpret and apply regulations.
Ability to ensure environmental, health, and safety program compliance.
Ability to assist with conducting environmental health and safety related risk assessment, mitigation, and crisis management.
Ability to lead professionally in emergency/crisis situations.
Demonstrated experience planning, developing, and implementing programs.
Demonstrated experience understanding and applying relevant codes, regulations, and processes.

Certificates and Licenses Required

A valid driver's license if required.
CA Certified Emergency Management certification if required or must be obtained within twelve months of employment.
Certified Emergency Manager certification preferred.
Certification as a trainer for NIMS or ICS training is preferred.

Physical Requirements

Frequently stand, sit, and perform desk-based computer tasks.
Occasionally use a telephone, write by hand.
Rarely kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.

This position requires travel to various buildings on campus including stairways in buildings. The nature of this job required mental and physical ability to respond quickly to events and emergency situation throughout campus.

Working Conditions

Requires being available, except while on approved leave, twenty-four hours a day/seven days a week via communication devices in order to respond to emergency situations.
May require occasional evening and weekend work; is designated as an essential employee and may require to report to work as scheduled when University offices are closed due to severe weather.
Must wear personal protective equipment as defined/required by job assignments.
May rarely be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals
May rarely work in confined spaces or at heights >=10 feet.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.

Work Standards

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/

Note: Not all unique aspects of the job are covered by this job description.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

All Stanford University employees are subject to all COVID-19 requirements, which includes being fully vaccinated for COVID-19 pursuant to our vaccination policy.

Stanford is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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About Stanford University

Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?

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