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Space Information Manager

California Institute of Technology

Details

Posted: 31-Jul-22

Location: Pasadena, California

Type: Full-time

Salary: Open

Internal Number: 3298138

Space Information Manager

Caltech

Job Category: Fulltime Regular
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary
Reporting to the Senior Director of Design & Construction, the Space Information Manager manages the campus space inventory database and CAD drawings of all Campus buildings. In addition, this position provides support to Cost Studies & Compliance department, all Academic Divisions, Facilities, and other campus departments by providing space-related drawings and data, researching space information and collaborating to ensure all campus space-related data is consistent. This position supports and or tracks other initiatives such as archiving projects into Meridian, campus plans, campus signage, campus ADA compliance and the Design and Construction website. This position functions with minimal supervision and oversight.

Job Duties

This position maintains the space information database for the campus, ensuring the accuracy and the timely update of data in the campus space database. This serves as the foundation for the biennial Cost Study as well as the campus' IWMS (Integrated Workplace Management System). Caltech is currently using a combination of various systems including AssetWorks/AiM, ACAD-Plus, BSDS, Meridian and other systems as our IWMS. Ensures consistency of information across all platforms and ensures that appropriate, reliable, and valid information is available when needed for different surveys and information needs across campus.

Creates, updates and manages building floorplans in CAD. Populates Meridian Document Management archival System and supports all of the Facilities operations. Develops floorplan models from existing drawings, blueprints, sketches, and field measurements as appropriate. Ensures that standards are applied to graphic drawings and that appropriate federal and state standards are applied to building space data.

Manages data population and access to space information contained in the space database. Coordinates data input from the user community and ensures that data are kept up-to-date. Provides analytical reports based on space data. Provides support and
training for the user community. Updates documentation as necessary. Defines and supervises software updates as required. Manages integration of space information within other systems.

Coordinates and facilitates assignment of room and location numbers. Defines room numbering system according to articulated standards and ensures appropriate physical numbering. Designs physical room number and other interior and exterior wayfinding signage in accordance with ADA, CBC and other regulatory systems and campus standards. Manages and oversees appropriate placement of signage in conjunction with other appropriate parties. Assigns new room numbers in accordance with established standards, and documents campus room numbering system.

Creates, maintains and updates general campus map on a periodic basis and ensures consistency of information across multiple formats. Maintain specialty maps as needed (tunnels, fire routes, utilities, etc.). Provide custom tailored maps as needed to support various projects or information requirements. Develops and manages the overall campus Properties and Locations map to define campus spaces not within buildings.

Creates ad hoc reports as needed.

Manages department website.

Acts as the administrator for other software as required.

Provide information and process support for campus planning efforts (includes knowledge and familiarity with past planning documents, outcomes, and requirements, as well as planning processes). Attend meetings, assemble notes, manage documentation, and provide key support for planning team, as needed.

Produce space analytics reports on periodic and as needed basis.

Ensure appropriate operations of Meridian document management and Events management support systems.

Tracks and facilitates application of ADA and CBC standards with respect to accessibility on campus in concert with other service-providing offices.

Other duties as required.

Basic Qualifications

Bachelor's Degree (or Associate's and extensive experience) required. Must have at least 5 years of directly related experience with floorplan drawings and space inventory administration.

Familiarity with space information systems, AutoCAD, and/or other technical and/or graphics software.

Must have a basic operational level of familiarity with IWMS relational database management systems.

Must understand floorplans and construction documents.

Must have good interpersonal/customer relations skills and be able to function in a medium-pressure environment under deadlines and as a member of a project team. Must be able to work well with others in a collegial environment.

Must be able to produce analytical reports as needed to support management decision-making.

Should have experience working on planning projects within a higher education institution.

Should have good working familiarity with higher education project planning concepts and software applications.

Should be familiar with the organizational structure of a typical educational institution.

Should have a good working familiarity with campus master planning information support requirements.

Should have a general familiarity with ADA and accessibility requirements.

Should have working familiarity with GIS concepts.

Must be able to learn new concepts and skills.

Spatial aptitude is required. This position requires the ability to easily visualize and sketch a floor plan during a walk-through of a building.

Should have good design skills. Familiarity with design programs such as the Adobe Creative Suite is beneficial.

Basic understanding of building construction and architecture is required. This position is not an architectural designer position, but some of the same basic skills are needed to maintain accurate drawings of the buildings.

This position requires attention to small details in order to maintain quality standards for the drawings and database.

Knowledge of Microsoft Access and Excel for manipulating data is required.

Preferred Qualifications:

Experience with BlueCielo Meridian Drawing/Document Management is beneficial but not required.

Experience with GIS systems is preferred.

Basic understanding of relational databases is beneficial, including a basic understanding of the concepts of Views and Tables in Oracle. This position does not require the ability to actually create Views or Tables in Oracle, but understanding them is beneficial for communicating the requirements to a DBA.

Basic computer programming experience or familiarity is desired.

Basic design skills are also desired.

Required Documents

Resume

Letter of Application

References

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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About California Institute of Technology

The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.

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