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Project Information Coordinator (5194U) - 46058
University of California Berkeley
Details
Posted: 07-Dec-22
Location: Berkeley, California
Type: Full-time
Salary: Open
Internal Number: 3697507
Project Information Coordinator (5194U) - 46058
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
Residential and Student Services Programs (RSSP) is part of the Division of Student Affairs under the direction of the Associate Vice Chancellor of RSSP. RSSP provides undergraduate and graduate student housing, family housing, self-operated dining services, facilities services (maintenance, design, custodial, desk operations), as well as child care services for students, faculty, and staff. RSSP also conducts a year-round conference business, operates campus restaurants, and manages several faculty apartments.
Application Review Date
The First Review Date for this job is: 12/19/2022.
Responsibilities
Project Information:
- Coordinates with and monitors project managers to ensure compliance with campus requirements in the maintenance and closeout of project information.
- Develops, monitors, and updates all project data files for RSSP facilities, as used by project managers, maintenance, custodial, grounds, Finance, Real Estate Division, Environment Health & Safety, and other outside design professionals, vendors or contractors.
- Receives requests regarding specific standards and data requirements, and ensures adherence to specifications.
- Updates and troubleshoots project tracking database.
- Regularly reviews facility project data for errors or omissions.
- Escalates problematic findings to management.
- Develops, maintains and reports project intake and status.
- Develops and maintains aggregated project information for reports to leadership.
Project Coordinator:
- Under direction, develops minor project scopes, investigates facility's needs, solicits bids, works with onsite contractors and other vendors to coordinate work schedules, facilitates access and tracks progress of work, and confirms timely closeout of project.
- Provides assistance to Project Managers on projects which may include conducting site visits to confirm existing conditions/dimensions; developing schedule documents and presentations; taking and distributing project meeting notes, handling field coordination with contractors and stakeholders.
- Submits and monitors project requisitions from initial purchase through receiving and payment of invoice, including service agreements, contracts, and standard low value orders.
- Follows-up on any problems related to orders, invoicing and/or reimbursements.
- Assists with surveys of existing conditions, especially during academic breaks.
- Takes initiative to make recommendations for other projects.
- Under direction, manages signage replacement.
Building Data Records:
- Acts as liaison between RSSP groups, Real Estate Division, EH&S, UCOP, and outside design professionals to research, produce, and summarize building data requests.
- Maintains building records and responds to all client requests for building data such as: size, occupancy, and other related information including UC Risk, ADA rooms, condition assessments, and storage.
- Supports RSSP Central Maintenance operations with building data, researches building questions, resolves building records discrepancies.
- Under direction, assists with management of the RSSP Plan Room, building specification documents, manuals, files.
- Under direction, manages the RSSP Design Group product library.
Capital Improvement Projects Planning:
- Works with management to coordinate capital improvement projects with Real Estate Division, and participates in meetings concerning capital improvements to departmental facilities.
- Under direction, develops spreadsheets, project lists, program documents and presentations related to capital improvement programs, plans, and schedules.
Function as Facilities Team Member:
- May act as department representative for department/campus special projects related to department facilities.
- Assists management in development of annual facilities budget.
- Assists management with occasional administrative and office duties.
Required Qualifications
- Working knowledge of practices and procedures relating to facility maintenance and construction.
- Working knowledge of practices and procedures of safety and emergency preparedness.
- High level proficiency in Excel or other spreadsheet application (including creating charts and pivot tables), Word or other word processing application.
- Skills to work under pressure of deadlines in a stressful environment.
- Organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints.
- Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
- Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
- Skills to work independently and as part of a team.
- Ability to achieve an extremely high level of accuracy in all work performed.
- Bachelor's degree in related area, building construction, architecture, design, project management, and/or equivalent experience/training.
Preferred Qualifications
- Proficiency in Campus programs such as Cal Answers financial reporting, BearBuy and bluCard purchasing; knowledge of Unifier project management tool.
- Proficiency in PowerPoint or similar presentation application.
- Knowledge of Photoshop, InDesign or similar applications.
- Knowledge of Microsoft Project and Access, Filemaker, Tableau, or similar applications.
- Knowledge of California Building Codes and understanding of industry practices.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid bi-weekly and eligible for full UC Benefits. Hourly pay for this role is commensurate with experience within the range of $35.44 - $36.88.
For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume as a PDF.
Driving Required
A valid driver's license and DMV check for driving record is required.
Other Information
This is not a visa opportunity.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=46058&PostingSeq=1
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About University of California Berkeley
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.
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