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Details
Posted: 16-Dec-22
Location: Santa Cruz, California
Salary: Open
Internal Number: 3728034
Project Administrator / Analyst
Location: Santa Cruz
Job ID: 46254
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 01-16-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
Capital Planning and Space Management (CPSM) is a unit within the Division of Finance Operations and Administration (FOA). The Division includes a broad and diverse set of operational units that provides and maintains administrative, student development and physical infrastructure that supports the mission of the campus. As a member of FOA, CPSM supports the Office of the Chancellor and Campus Provost/Executive Vice Chancellor in the areas of capital financial planning and policy analysis. In this capacity, CPSM develops and maintains relevant databases, provides analyses of policies and programs, assists in the determination of campus priorities, and in the development of strategies designed to achieve these priorities. CPSM is responsible for capital planning, space management, programming, management and utilization aspects of the campus capital improvement and space management programs; coordinates with the Office of Budget Analysis and Planning regarding the capital budget, and the execution of special studies as may be necessary to enable the Chancellor and Campus Provost/Executive Vice Chancellor to discharge his/her responsibilities in these areas.
More information can be found here: https://cpsm.ucsc.edu/
JOB SUMMARY
Uses skills as an experienced, administrative operations professional to manage, plan and administer the operations of a project oriented, small non-academic department. Demonstrates good judgement in selecting methods and techniques for obtaining solutions. Supervises students. Reports to the Director of CPSM.
APPOINTMENT INFORMATION
Salary Information: Salary Range: $80,000 - $85,000/annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: PROJECT POLICY ANL 3 (007398)
Travel: Never or Rarely
JOB DUTIES
40% - Project Management
- Manages and tracks the workflow of a project-oriented unit from project intake through completion, identifies progress, interrelationship among projects and individual project and unit-wide critical path relationships using project scheduling software.
- Identifies and resolves roadblocks to maintain project workflow / progress, and reports on the associated impact of a project on the timelines developed for project completion. Advises on the unit's work distribution and workload.
- Manages CPSM project close-out including fiscal and inventory processes, and other space management documents and protocols.
- Works with planning and design & construction staff to create, coordinate, and / or maintain graphic or written reports or dashboards for distribution to the campus community, or as required by UCOP, that tracks workflow attributes, status, or interdependency.
40% - Committee Participation
- Serves on various campus-wide building and space-planning committees. Provides staff support as needed including but not limited to: the creation of reports, development of agendas, management of meeting preparation, minutes and engagement with membership and campus-wide leadership. Maintain committee timelines.
20% - Process Development
- Supports the director by developing, recommending and implementing procedures for administrative operations including, but not limited to: designing, developing and maintaining dashboards, web pages, reports; and preparing documentation. May occasionally supervise students.
REQUIRED QUALIFICATIONS
- Proficient in, MS suite and Google Drive products, in particular MS Project, MS Excel /Google Sheets and ability to manage large databases; working knowledge of graphic presentation programs such as MS PowerPoint, and AutoCAD.
- Demonstrated knowledge of website platforms, ability to create dashboards, post information and maintain content accuracy.
- Knowledge of the operation of offices that perform design and construction activities; working knowledge of design & construction project life cycle, and ability to read construction documents, and knowledge of committee structure and procedures.
- Strong organizational skills especially as they relate to project tracking, committee and office protocol.
- Demonstrated ability to solve problems independently.
- Proficient in math, and interpreting spreadsheets and financial documents.
- Maintains a high level of accuracy.
- Excellent writing and editing skills; demonstrated ability to communicate well through written and graphic means.
- Excellent interpersonal skills. Demonstrated ability to communicate well verbally.
- Ability to use discretion and maintain confidentiality.
SPECIAL CONDITIONS OF EMPLOYMENT
- Selected candidate will be required to pass a pre-employment criminal history background check.
- Must possess a valid license to drive in the state of California.
- The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
- Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=46254&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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About University of California Santa Cruz
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
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