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Details
Posted: 21-Apr-23
Location: Santa Cruz, California
Type: Full-time
Salary: Open
Internal Number: 4115394
Construction Data Coordinator
Location: Santa Cruz
Job ID: 52336
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 05-03-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $49 million, manages a capital project portfolio of approximately $800 million, and employs over 350 full time staff to carry forth the duties necessary for the campus' development and operation.
More information can be found at https://ppc.ucsc.edu/ppdo/index.html
JOB SUMMARY
Uses knowledge of records management and University policies and internal procedures to take care of records management issues. Resolves a wide range of issues in consultation with supervisor, works on records management issues of moderate scope where analysis requires evaluation of identifiable factors. Exercises judgment within defined procedures and practices to determine appropriate action.
Uses knowledge of records management and University policies and internal procedures to manage responsibilities including: development, oversight, clear organization, and maintenance of systems and archives (digital and paper) to provide secure storage as well as ready retrieval of information in support of PPDO for all planning, design, and construction documents; construction document administration, as well as oversight of technical project assistance functions including research, duplication and digitization.
Includes coordination with student employees to optimize collective archiving efforts. Act as resource regarding archiving policies and resources for student archivists.
APPOINTMENT INFORMATION
Budgeted Salary: $28.44/hour.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation rate for this role and should not offer a salary above the posted rate. The salary shown above is the rate the University reasonably expects to pay.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: CX Union
Job Code Classification: 004221 (RECORDS ANL 2 CX)
Travel: Never or Rarely
JOB DUTIES
40% - Document Archiving
- Coordinates archival activities including: inactive records storage (on- and off-campus) and disposal; maintenance of drawing register, asset register, flat files, construction job files, contracts, and specifications of electronic files and hard copy materials. Ensures proper records destruction processes are completed.
- Reviews, analyzes, classifies and indexes records, or consults others in these areas in accordance with established records management procedures. Assists with recommending and implementing new and/or updated records management procedures.
- Provides personnel with records regarding campus utilities, equipment specifications, existence of underground structures, construction details, contract documents and provisions, warranty information, and maintenance and repair manuals.
40% - Construction Document Administration
- Oversees and coordinates construction administration document processes for all projects, act as a liaison to project teams and ensure proper and expedient receipt, analysis, classification, processing, tracking, distribution, approval, and archiving of all construction administration documents (including but not limited to requests for information, submittals, transmittals, warranties, inspection logs, photographs, meeting notes, requests for proposals, requests for qualifications, field orders, change orders, change requests, punch lists, plan reviews, letters of instructions, warranty deficiencies, bulletins, clarifications, reports, memos, manuals, cost proposals, and schedules). Supports project managers in the document review processes between PPDO and other campus departments at key milestones during the design phases of capital projects.
15% - Student Supervision
- Supervises student workers and ensures optimum customer service and quality assurance for all archival research, reproduction, and technical project assistance requests processed by Records Department staff.
5% - Other
- Other duties as assigned.
REQUIRED QUALIFICATIONS
- Bachelor's degree in related area and / or equivalent experience and / or training.
- Knowledge of records management principles and practices.
- Strong communication and interpersonal skills to communicate effectively with all levels of staff both verbally and in writing.
- Demonstrated experience with Microsoft Office Suite, Adobe Acrobat, Google Suite and general office applications.
- Understanding of and experience with current technology to establish and maintain files and technical records, both in digital and paper form. Experience developing and maintaining digital and paper archives.
- Ability to handle challenging situations with tact and diplomacy.
- Ability to work independently, handling multiple priorities and meeting established timeframes.
- Strong organizational skills and ability to multi-task with demanding timeframes.
- Ability to supervise and give direction to student staff.
- Knowledge of architectural and engineering administrative practices including methodology and terminology.
- Successful related experience in a public works construction setting.
SPECIAL CONDITIONS OF EMPLOYMENT
- Selected candidate will be required to pass a pre-employment criminal history background check.
- Ability to work long periods of time at a computer with or without accommodation.
- Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
- The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
- Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=52336&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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About University of California Santa Cruz
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
More Jobs from This Employer
https://careers.cbia.org/jobs/18485430/construction-data-coordinator
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