Marina del Rey, California
San Diego, California
La Jolla, California
Silicon Valley, California
Location: Stanford, California
Internal Number: 98745
*This is a One Year Fixed Term Position*
Stanford University is one of Silicon Valley's largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Stanford is committed to fostering a workplace culture that promotes diversity, collaboration, and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
Research--the creation of new knowledge--is key to Stanford's educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, and hundreds of initiatives solely for the betterment of humanity. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.
The premier function of the Office of Research Administration (ORA) is to provide an array of high-quality services and expertise to support the research mission and sponsored projects administration at Stanford University. ORA is composed of Cost and Management Analysis; Property Management Office; Research Administration Policy and Compliance; Sponsored Receivables Management; Client Advocacy and Education; Organizational Insights; and the Office of Sponsored Research. ORA also provides oversight for the Stanford Electronic Research Administration (SeRA), eCertification, Clinical Research Invoicing System for Participants (CRISP), Electronic PI Lab Use Survey (ePLUS) systems. ORA manages the administrative processes related to a broad spectrum of research related agreements as well as the entire lifecycle of sponsored research from proposal submission and award negotiation through financial reporting and award closeout. ORA submits over 5,000 new proposals annually and manages more than 7,700 active sponsored projects with a total budget exceeding $1.82 billion.
This position may be considered for domestic (US) remote work.
As a member of Office of Research Administration, the Research Accountant 1 will be a part of the Sponsored Receivables Management (SRM) team. They will be responsible for providing interim invoicing and ensuring that financial systems operate in an efficient and optimal manner in conjunction with the University policies, business processes and other University systems. The Research Accountant 1 will report to the Accounting Manager. This position will work closely with other team members, including Receipts, Collections, various Departments, and Sponsors.
- Review and interpret legal documents for financial terms and conditions including but not limited to billing requirements, reporting, and spending restrictions.
- Review account set up in financial systems to ensure financial terms recorded with appropriate key attributes. Return for correction or correct account attributes as appropriate.
- Work collaboratively with Institutional Representatives, Accounting Associates, and Administrators to clarify financial terms and ensure correct account setup, to ensure compliance with sponsor's requirements and university's policies.
- Prepare monthly, quarterly or milestone invoices with requested supporting documentation timely
- Coordinate with OSR Post Award financial staff to ensure all costs billed to sponsor, and final invoice is either generated by the system or later recorded in AR.
- Serve as a resource on grant and accounting procedures, University and sponsor's policies.
- Review awards for missed billing opportunities and correct for both current and future periods.
* Other duties may also be assigned
Education & Experience:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Strong knowledge of contract and grant procedures and ability to apply the accounting practices.
- Strong knowledge of principles, concepts, and theories of accounting.
- Thorough understanding of key attributes in Oracle or similar Accounting System and its impact on reporting, billing, and recovering costs.
- Knowledge of Stanford research administration processes particularly post award research administration.*
- Experienced with OMB Uniform Guidance, Cost Accounting Standard (CAS), GAAP.
- Strong working knowledge of Excel.
- Experienced with Oracle and/or Stanford systems.*
- Ability to independently diagnose and solve problems using sound judgment and decision-making abilities.
- Skilled to independently analyze accounting transactions and ability to reconcile financial information.
- Strong customer service skills. Work collaboratively with different process partners.
- Strong oral and written communication skills.
- Build positive working relationship with departments, various process partners in the university, and within the organization up/down/side levels.
- Act and behave in constructive manner. Be positive. Set good example for other staff.
* - Preferred but not required
Certifications and Licenses:
- Frequently perform desk-based computer tasks, seated work and use light/ fine grasping.
- Occasionally use a telephone, stand, walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
- Rarely lift, carry, push, and pull objects that weigh up to 10 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
- May have occasional extended or weekend work hours during peak business cycles.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $60,000 to $91,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.