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Posted: 08-May-23
Location: 94607
Type: Full Time
Categories:
Internal Number: 4167286
ASSISTANT DIRECTOR, CAPITAL PLANNING
Location: OaklandFull Time
Job ID: 52277
Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
Position Base: Oakland
Location: UCOP - Franklin Building
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW
Capital Programs provides systemwide leadership and campus support in the following areas: capital budget strategy, policy and recommendations to the regents and the state of California; capital project design and delivery strategies, policy, contract development and training; design professional selections; building/safety code and regulatory issues; land use and site planning, long-range development plans, CEQA compliance and environmental documents; sustainability; and real estate transactions.
POSITION SUMMARY
Uses advanced planning concepts and objectives to resolve highly complex issues and provide high level expertise and assistance to senior management on all aspects of city planning, architecture and / or other related fields. Participates in the development of short and long range development plans, and proposes / recommends revisions and / or refinements, including identifying and proposing solutions to potential problem areas.
Responsibilities
20% Planning and Analysis in Support of the Capital Program
- Applies advanced planning concepts in planning, organizing, supervising and / or performs high level planning services to the Architect and location and / or University-wide administrative officers and planning staff engaged in physical, environmental and community planning projects.
- Support campus requests for project approvals including Regental, Presidential, and other actions or approval processes. Analyze capital outlay proposals with regard to campus' strategic plans and capital financial program; space standards and metrics; enrollment allocations; and long range development plans.
- Conduct budget, scope, and financial feasibility analysis; evaluate alternatives analysis; perform due diligence on policy compliance; prepare recommendations and staff reports.
- Recommend and prioritize projects consistent with UC needs and objectives including program and enrollment growth, renewal and modernization, safety/seismic mitigation requirements, and criteria established by funding agencies as appropriate.
20% Resolves difficult or complex problems / situations related to professional work in the development, revision, refinement and / or amplification of long range development plans.
- Monitor and analyze project performance with regard to budget and budget augmentations, scope delivery, and construction schedule confirmation; schedule, fund, and track expenditures.
- Utilize reference documents such as project program guides, preliminary plans and working drawings, requests for approval, and associated documents to verify performance.
- Work with constituents to clarify project funding requests and prepare and justify UC responses, in compliance with University policies and procedures to support their capital programs and projects.
25% Coordination in Support of the Capital Program
- Serves as technical specialist and provides expertise in planning and community planning programs relating to the organization's strategic plans.
- Confer with staff in State agencies and with legislative staff. Assist in their development of the State's Capital Outlay requests, as applicable, relating to the University's capital outlay program and supporting schedules and documents.
- Develop proposed initiatives, budgetary alternatives, proposed new buildings, renovations and other factors in the Capital Program.
20% Accounting and Reporting
- Perform independent research, analysis, coordination, and reporting on a wide variety of reports including proposed legislation, support documents and reports, state submissions, and as needed, bond allocations.
- Prepare annual reports to the Legislature, ensuring complete and accurate information timely submission, and coordinate preparation and review of other ad hoc reports or responses to the Legislature and state agencies.
15% Supervision of Staff
- Supervise planning analysts and administrative support staff on project specific tasks, including: communication documents with campuses, capital planning/budget and technical documents, and coordination as needed for annual production of Capital Financial Plan items and book.
Required Qualifications
- Minimum of 5 years of experience in a position with similar functional requirements
- Advanced knowledge / skills in city planning, architecture, or other planning-related fields.
- Advanced written, verbal, and interpersonal communication skills, including advanced political acumen.Thorough knowledge of correct English grammar, spelling and punctuation. Ability to proof documents independently and prepare documents for professional publishing. Proficient in Microsoft Word at the Intermediate level. Proven ability to organize collected information, extract pertinent data, prepare reports in various formats to present data effectively, and draft formal written narratives and documents.
- Motivated and able to work independently or under general direction. Ability to apply judgment, discretion, and initiative in performing complex technical and administrative work in a variety of subjects with minimal supervision.Ability to organize and prioritize workload, and multi-task in fast-paced environment of competing and swiftly shifting delivery requirements.
- Proficient in math, equation development, database manipulation, and use of formulas and functions in Excel. Ability to link multiple spreadsheets and reconcile data sets. Must be at an advanced proficiency level in Microsoft Excel. Ability to analyze data and materials from a variety of sources, develop valid conclusions, and present the analysis and recommendations in a formal manner to a targeted audience. Ability to keep complex records and files. Meticulous about details and accuracy of work.
- Prior experience managing staff. Demonstrated ability to establish and maintain working relationships at all levels of the organization, across campuses and with external institutions and agencies. Demonstrated ability to work as a team player and collaborate effectively.
- Ability to independently interpret and apply appropriate applications of a variety of complex policies and procedures; ability to review processes and identify deviations from applicable policies or procedures; ability to learn the operations of a department as they relate to the academic and capital planning, design and construction environment.
Preferred Qualifications
- Experience in planning projects with a variety construction delivery methods or alternative project delivery methods (lease-leaseback, public private partnerships).
- Prior work experience in architecture or construction project management.
- Experience in the higher education sector, and/or public works contracting. Experience in a large complex organization with many stakeholders.
Education
- Required: A bachelor's degree in urban planning, architecture, engineering, construction management or a related field.
- Preferred: A Master's degree in urban planning, architecture, engineering, construction management , or related fields.
SPECIAL CONDITIONS
This position is eligible for a hybrid work arrangement within the state of California. The selected candidate must reside within the state of California, or be willing to relocate, and will be required to report to work in person in Oakland, CA at least 2 days per week.
SALARY AND BENEFITS
Salary:
Job Title: Planning Specialist 4
Job Code: 000488
Salary Grade: Grade 24
Payscale: $116,000 - $137,000 annual salary, commensurate with experience
Full Salary Range: $91,400 - 170,800
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is May 10, 2023. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=52277&PostingSeq=1
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