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IT Asset Manager

Stanford University

Details

Posted: 10-May-23

Location: Stanford, California

Type: Full-time

Salary: Open

Internal Number: 99046

Job Description:

The expected pay range for this position is $83,000 - $108,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

JOB PURPOSE:

As an IT Asset Management specialist reporting to the Manager of Hosting Services within University IT (UIT), your primary responsibility is the management of IT hardware assets, including Audio Visual Technology equipment, video displays, servers, network gear, and communications hardware. You will be responsible for the entire life cycle of departmental equipment, including purchase, receipt, biennial inventory, movement in location and to different custodians, and proper disposition in accordance with Stanford University policies and the OMB circular A-110 section 34.

Your duties will involve conducting spot physical inventories to maintain/validate data integrity in facility systems of record and supervising the work of team members and contractors that may be used to collect and enter physical data. Your knowledge of the equipment acquisition and accounting principles, asset life cycle management concepts, and knowledge of regulatory compliance under research grants and contracts will be very helpful to your success in this role.

In addition to managing the stock room and IT inventory at multiple locations, you will develop life-cycle management programs for infrastructure assets and other Capital Assets, and incorporate existing asset management processes, tools, and initiatives into a single corporate reporting structure and inventory system in Oracle and ServiceNow. You will coordinate, collect, and/or perform condition assessments of infrastructure assets on an ongoing basis and work with various departments to estimate future costs for replacement, rehabilitation, or general maintenance requirements for all assets using industry standard practices.

You will also review impacts of continued growth of existing assets with consideration to resources required to maintain service levels as well as identify future service expansion and required resources. To perform these duties, you must maintain solid relationships and have knowledge of policies regarding capital equipment from EH&S (Environmental, Health & Safety), ISO (Information Security Office), and the Department of Risk Management (the University self-insurance department).

You will perform cost/benefit analysis and risk management analysis related to asset management and review, refine, and update asset management plans on a tri-annual basis.

Your responsibilities also include maintaining department property records, including purchase orders, quotes, packing lists, shipping records, RMAs (Return Merchandise Authorization), and all paperwork related to lost or stolen equipment. You must file a police report as soon as notified and report all information of equipment theft to the Risk Management Department. At the end of life for equipment, capital or non-capital, you will make on-site preparations for disposals, surplus sales, and trade-ins of equipment for pick-up, working closely with PMO (Property Management Office) and departments requesting assistance.

You will be expected to analyze accounting transactions and information to summarize the current financial position at the unit or organization-wide level, construct and assemble data for decision making, develop conclusions, and present high-level summaries of recommendations. You will run and analyze financial reports, often from multiple systems, and prepare management information reports. You will conduct biennial asset inventories working closely with PMO (Property Management Office), reconciling assets unfound during the physical inventory within 30 days.

To excel in this role, you must be a self-starter, a problem solver, and a team player who can manage your own time, meet deliverables, and stay nimble with minimum supervision. Effective communication, problem-solving, basic accounting, and organizational skills are a must. Familiarity with telecommunications and network-related system hardware is also essential. You will undertake other tasks, projects, and responsibilities as required, within the scope of the position or as assigned.

CORE DUTIES:

Translate business processes into system requirements and/or development of systems solutions.
Analyze new business requirements, assist with feasibility of enhancement requests, system functionality, current system use and user needs.
Specify functional analysis and design and work with developers and analysts to recommend solutions and resolve system issues.
Review, research and evaluate software to determine its usefulness and appropriateness as related to existing or proposed business systems; assist or develop preliminary and detailed system design documentation.
Perform testing of new systems, upgrades and patching of existing systems; plan, conduct and document results of testing.
Develop instructional materials, training and job aids.
Advise users requiring assistance in solving complex problems or issues regarding management and business systems.
Analyze data and provide data sets to users for analysis. May include development of operational and analytical reports for end users.
Liaise with external vendors or partners in support of business systems, which may include system development, implementation and/or operations.
Coordinate the implementation of new or modified business systems.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and five years relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Knowledge of, computer system capabilities, business processes, and work flow.
Experience with enterprise applications and understanding of database driven applications.
Strong understanding of the software development life cycle.
Knowledge of principles and techniques used in conducting management studies and in systems analysis.
Current knowledge of rapidly changing computer technology.
Skill in conducting interviews and facilitating group meetings.
Skill in developing and conducting training programs.
Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.
Strong listening, negotiation and conflict resolution skills.
Ability to design and document complex business systems.
Proven problem solving and analytical thinking and ability to approach problems logically and systematically.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sit, grasp lightly/fine manipulation.
Occasionally stand/walk, use a telephone.
Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Work extended hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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About Stanford University

Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?

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