La Jolla, California
Los Angeles, California
Location: Stanford, California
Internal Number: 99112
This is a fixed-term position.
Stanford University seeks people committed to excellence and to improving our world and, in turn, is dedicated to supporting its employees as they develop their careers and enrich their lives.
Stanford's Business Affairs provides administrative policies, infrastructure, systems, services, and support for the benefit of the university community.
Financial Management Services (FMS), a department within Business Affairs, is responsible for creating an ecosystem which promotes innovative and sound financial administration policies and practices that balance controls, compliance, and customer service. FMS is primarily responsible for financial policy oversight, quality assurance and financial services at Stanford University and its affiliated entities. It also serves as a liaison to the hospitals and the Stanford Linear Accelerator Center (SLAC). The FMS work environment is grounded by core values that include adapting to change, engaging in curiosity, celebrating accomplishments, and encouraging an inclusive environment where everyone is valued, respected, and can thrive.
Perform routine risk management functions and/or activities requiring knowledge and application of internal policies, external regulations, precedents, and systems. May serve as liaison for a key risk area or department/unit.
- Triage, analyze, and assess risks throughout the third-party lifecycle. Identify risks and facilitate their management consistent with organizational priorities, internal and external requirements, and best practices.
- Identify, investigate, and remediate discrepancies in supplier records and engagements, including verifying and validating transactions.
- Contribute to the development, implementation, and maintenance of the organization's third-party risk management program, including its supporting tools and procedures.
- Conduct issue analysis and resolution and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
- Execute internal control programs established by management, research new regulations, and implement approved changes. Specialize in an area of responsibility and create compliance reports.
- Perform analyses of large complex data sets and engagements. Identify and resolve issues which may span multiple areas.
- Construct and assemble data for risk analysis and decision making; develop conclusions and present high-level summary of findings. May develop risk summaries or analyses for individual departments/units.
- Contribute to reports and presentations of complex supplier and risk data and metrics for management and third parties.
- Participate as a member of a project team; support new initiatives. Inform decisions determining approach to managing and completing processes. Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
- Develop and maintain desktop procedures and process documentation for area of responsibility.
- Participate in critical analysis of existing systems and processes and identify opportunities for process improvement.
- Provide consulting advice to client group(s); serve as a resource on matters within area of responsibility and support transactions with external partners.
Education & Experience:
Bachelor's degree and two years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel. Demonstrated knowledge of financial systems, internet, and computer literacy.
- Familiarity with common risk frameworks and risk assessment methodologies.
- Basic investigatory, audit, and/or assessment skills, especially as relates to financials, fraud, legal/regulatory compliance, incident response, or similar domains.
- Strong communication skills, including ability to prepare materials for, and clearly and effectively communicate technically complex information to, internal and external audiences and client groups.
- Basic project management skills and ability to contribute as part of a multi-functional team.
Certifications and Licenses:
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork. Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
- Rarely reach/work above shoulder.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
- Routine extended working hours during peak cycles; travel to school/unit sites across university.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
This role is open to candidates anywhere in the United States with periodic visits to campus. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $64,000 to $87,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.