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Clery Act Coordinator

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Clery Act Coordinator

University of California Merced

Details

Posted: 24-May-23

Location: Merced, California

Type: Full-time

Salary: Open

Categories:

Human Resources

Internal Number: 4203512

Clery Act Coordinator

University of California Merced

Job ID
53124

Location
Merced

Full/Part Time
Full Time

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $72,400 - $133,200. The budgeted salary range that the University reasonably expects to pay for this position is $85,400 - $106,700.

Job Closing Date

Initial applicant review will begin on or around May 22, 2023. Posting will remain open until filled

Remote/Hybrid eligibility: This position is fully on-site.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

About the Job

Reporting to the Support Services Manager with a dotted line to the Chief Ethics and Compliance Officer, the Clery Act Coordinator serves as the campus coordinator responsible for compliance with the regulatory requirements as set forth by the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Working in collaboration with the campus Police Department and several campus wide offices, the Coordinator serves as the expert resource for all laws and regulations as outlined in the Federal Clery Act as well as laws and regulations pertaining to the processing, retention, release, and disposition of University Police department records. He/she coordinates all related activity in support of the publication of the University annual security report, which includes the disclosure of campus safety policies, compilation and reporting of campus crime statistics, timely warning requirements and disclosure of crime log information. Compliance oversight requires the ability to interpret federal and state laws as well as campus and University of California policies and procedures; review and analyze crime statistics and law enforcement data; organize and maintain complex information and materials; and establish campus training and outreach procedures/programs and compliance protocols.

The Coordinator manages all activity for the Campus Security Authorities (CSA's), including identification, training and documentation activity. The Coordinator chairs the Clery Act Compliance Work Group (CACWG), advises the Support Services Manager, and serves as the campus liaison with the Office of the President on matters related to Clery Act compliance and acts as the point person for any state or federal audit.

This is a professional staff (non-sworn) position. A high level of awareness, diplomacy and sensitivity is critical in this position. The ability to positively interact with Police Department employees, University officials, staff, faculty, students, community members, visitors, and professionals from other government agencies is required of incumbents to successfully perform in this position.

KEY RESPONSIBILITIES

Clery Act Compliance Program Coordinator & Subject Matter Expert

Serves as UC Merced's designated 'Campus Safety Survey Administrator' as well as UC Merced's designated 'Campus Clery Coordinator' as defined by the Department of Education. Provides leadership to UC Merced's comprehensive Clery Act Compliance Program to ensure overall compliance with the Clery Act, related statues, and associated regulations. Implements and directs UC Merced's programs through collaborative efforts with various University leaders, including the Office of the President, the Office of General Counsel, Vice Chancellors, Assistant Vice Chancellors, and Directors. Provides advice and counsel to leadership and senior management. Evaluates program effectiveness and adjust as necessary; resolves issues with tact and diplomacy. Provides continuous analysis, interpretation, and implementation of compliance oversight. Provides periodic updates, guidance, and recommendations to campus stakeholders and other administrators as directed. Assumes full responsibility for UC Merced's Clery compliance. Maintains in-depth knowledge of the Clery Act, including all changes to the Clery Act and other laws or regulations affecting Clery Act provisions.

Annual Security Report

Coordinates all related activity in support of the Annual Security Report (ASR). Prepares, publishes, and distributes the ASR to the university community. Ensures notices announcing availability of the ASR and Fire Safety Report are properly developed, communicated and available for current and prospective UC Merced students, staff, and faculty members. Position to serve as independent review for Clery crimes to ensure appropriate reporting of Clery crime classifications in the ASR. Analyzes and submits statistical data to the Department of Education. Ensures consistency of information with the ASR. Coordinates with EH&S/Campus Fire Marshal to ensure compliance with Clery Act and HEA Fire Safety regulations. Serves as the Records Custodian for all Clery Act associated records and required documentation. Collaborates with other campus departments and records custodians to ensure proper retention schedules for Clery related documents.

Campus Security Authority Coordination

Initiates and develops a process of identifying Campus Security Authorities throughout UC Merced. Works with UC Merced Vice Chancellor areas to identify and designate all Campus Security Authorities for all UC Merced and ensures specific responsibilities and training requirements are included in all job descriptions. Maintains a master Campus Security Authority roster and email distribution list for each academic year. Conducts, facilitates, and/or manages the training of Campus Security Authorities in person to various sized audiences and coordinates online training via the UC Learning Center. Sends monthly and annual requests/reminders to all Campus Security Authorities to submit crime information as soon as they are reported to the UC Merced Police Department for timely warning evaluation, inclusion in the crime log, and the ASR.

Data Collection, Reporting, and Record Keeping

In collaboration with the UC Merced Police department, oversees the process of compiling, examining, and verifying crime and disciplinary referral data from various internal and external sources, including Office of the Student Rights and Responsibilities, Title IX, academic and employee relations, and other law enforcement agencies. Works with counseling and advocacy centers to gather statistical data related to crimes disclosed to those offices. Partners with the UCPD Records to ensure proper Clery crime classification of incident reports. Ensures that UC Merced maintains accurate records on security awareness and crime prevention programs/presentations offered across all UC Merced departments.

Oversees the process maintained by UCPD Records for maintaining and updating the Daily Crime Log in compliance with the Clery Act. Ensures crime and disciplinary referral data gathered from various internal and external sources is included on the log. Coordinates with Records Supervisor to ensure appropriate sworn/non-sworn UCPD personnel update the disposition of all crime reports for Clery compliance. Develops process to capture all reported crimes within UCPD's patrol jurisdiction, as defined by the Clery Act, for inclusion in the crime log. Coordinates with Campus Fire Marshal's Office to ensure all fires in on-campus student housing units are included on the 60-day fire log.

Coordinates with the Facilities Management Information System staff and UC Merced's Dept. of Real Estate to develop Clery classification procedures for all buildings and properties owned and/or leased by the institution and conducts an annual review to ensure continued compliance. Develops and maintains a campus Clery map.

In conjunction with the Emergency Manager and Records Supervisor, develops policies procedures and sample language for the Emergency Notification and Timely Warning UCM Alert Systems. Collaborates with and trains all UCPD units to ensure compliance with the Emergency Notification Requirements of the Clery Act. Coordinates with UCPD and Emergency Management to ensure that at least one emergency test is completed each calendar year that includes all required components to meet the HEOA definition of a test.

Education, Training and Review of Compliance

Oversees program education, provides Clery Act Compliance Workgroup (CACW),

Stakeholders and leadership with available training opportunies to further ensure Clery Act compliance.

Campus DMV Pull Program

Possess knowledge of DMV policies for program compliance. Add/remove campus drivers to UC Merced's DMV Pull Program in accordance with established campus policies. Retrieve information, analyze data and create adhoc reports as directed. Adhere to UCOP record retention policy, including performing an annual review of the datafile to ensure it reflects only currently active drivers. Escalate driver issues to driver's supervisor as appropriate. Assist with implementation of drivers' training and oversee training compliance. Update website procedures for consistency with how the program is managed. Maintain confidentiality of all information related to this program.

Maybe requested to respond to campus with little to no notice to provide support for emergency incidents and police operations. Other Duties as Assigned.

Qualifications

EDUCATION and REQUIREMENTS

Bachelor's degree in related area.

3 years of related experience or 7 years of related experience/education.

Demonstrated experience working with the requirements of the Clery Act and/or other workplace compliance laws. (Preferred)

Demonstrated success in compliance policies, procedures, policy writing and program. (Preferred)

Clery Act Training Certification. (Preferred)

CRITICAL KNOWLEDGE AND SKILLS

Strong interpersonal skills to work independently with all levels of University personnel, including management and faculty, and to facilitate agreement on issues and corrective actions. Skills in coalescing viewpoints and facilitating outcomes in group settings.

Demonstrated ability to gather, organize, analyze, and report on issues and recommendations that are complex in nature. Ability to apply policy and legal concepts to issues. Ability to read legal documents and translate into effective institutional policy and procedure.

Demonstrated skill in records management and records retention practices to ensure compliance with Clery Act requirements and other applicable regulations.

Ability to communicate complex information to all levels of management and administrators in a clear and concise manner both written and verbal.

Excellent writing skills with demonstrated ability and experience to develop and draft policy, recommendations, procedures, reports, presentations, and communications including a well-developed skill in analyzing various types of data and information using computer software applications (e.g., Microsoft Office Suite, databases). Demonstrated skill in conveying facts, analyses, conclusions, and recommendations in a logical, concise written work product.

Demonstrated ability to develop and deliver training and presentations to a variety of audiences.

Ability to handle multiple assignments by effectively planning, organizing, and prioritizing assignments with demanding time frames.

Ability to work independently in a complex work environment.

Exceptional tact, diplomacy, discretion, professionalism, and judgment in the exercise of decision making and higher-level communications.

Ability to maintain the confidentiality of sensitive work-related information.

Proficiency in Microsoft applications with the emphasis on Word, Excel and PowerPoint.

Background Check

Background check and fingerprinting will be required.

Policy Statement

How to Apply:
An online application is required for each position to apply. The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

To apply, please visit: https://careerspub.universityofcalifornia.edu/psp/ucm/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=25&JobOpeningId=53124&PostingSeq=1

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About University of California Merced

UC Merced is the first new American research university built in the 21st century, with a mission of research, teaching and service. The campus opened Sept. 5, 2005, in the San Joaquin Valley. The university is about an hour north of Fresno, two hours south of Sacramento, two hours southeast of San Francisco and the Silicon Valley, and 90 minutes west of Yosemite National Park.

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