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Details
Posted: 19-Aug-23
Location: San Diego, California
Type: Full-time
Salary: Open
Internal Number: 4509483
Contract Administration Manager
Job No: 531152
Work Type:
Locations: San Diego
Categories: MPP, At-Will, Finance/Accounting, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position Summary
The Contract Administration Manager provides expertise in contract language, formulation, negotiation, and administration for the department. The Contract Administration Manager works collaboratively with a variety of campus stakeholders including coworkers, other BFA staff, faculty, staff, students, and outside entities and individuals. The Contract Administration Manager serves as a key technical advisor of risk management, contract terms and conditions, and policy and procedure compliance and development. Intimate knowledge of State regulations and California State University policies, procedures, and practices and contract administration and practices are beneficial in order to effectively manage through the full range of procurement and contractual services at SDSU. In addition, the Contract Administration Manager is responsible for ensuring that provided services and work product are carried out in accordance with established policies and procedures based on organizational goals, university mission, policies and procedures; and in recommending and/or implementing improvements in policies and procedures as it relates to department goals; to recommend changes in procedure in connection with new or revised policies.
Responsibilities include:
- Management and training of a variety of contractual methods and processes; complete preparation, research, negotiation, review, organization and final execution for complex contracts, obligations, affiliation agreements, experiential learning agreements and lease agreements.
- Administration and oversight of contracts during the contract term to ensure that the parties to the contract are meeting agreed-upon contractual obligations.
- Oversight of buyers in the absence of Associate Director, approve and sign or countersign as required.
- Manage all non-procurement contract operations including workload and assignments to meet deadlines and ensure adequate and timely responses to department customers.
- Attend meetings and conferences in support of contracts and obligations. Assess and advise on risks and potential liabilities on a variety of contracts.
- Provide working support to departments for highly complex, high visibility non-procurement and procurements including, but not limited to preparing, reviewing, planning, advising, soliciting, negotiating, and contract administration.
- Include process improvements and drafting policies and procedures. Training of others (internal and external to department) as required. Strategic planning and sourcing efforts.
- Maintain effective working relationships with various levels of campus administration, State offices, Office of Risk Management Chancellor's Office, Office of General Counsel, and others as appropriate. Participates in strategic planning for the department and division.
This is a full-time (1.0 time-base), benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego.
Department Summary
The Department of Financial Operations is responsible for the financial and budgetary controls and procedures of the university and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUCard Office, and Student Account Services.
The Procure-to-Pay department is responsible for delivering end-to-end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the Department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.
The Contract and Procurement Management office is responsible for contracts administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit and encompasses a wide variety of functions from contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contract Administration Manager, and an Associate Director.
For more information regarding the Division of Business & Financial Affairs, click here.
Education and Experience
Bachelor's degree in business, contract law, or related field from an accredited college or university and five (5) years of Contract Administration experience for a large, diverse, and decentralized organization or equivalent combination of education and experience to perform the required functions of the position.
Key Qualifications
- Experience working within a California State University system or a large California public institution.
- Experienced in the administration of a wide range of contract laws, terms, and conditions within a procurement environment.
- Knowledge of a variety of procurement methods, contract laws, terms, and conditions.
- Knowledge of Oracle Financial software.
- Professional certifications in contract management, administration, or related field.
- Master's degree of Juris Doctorate preferred.
Compensation and Benefits
San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes:
- Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year;
- Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits;
- An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and
- California State University system fee reduction program (fee waiver) for the employee or their qualified dependent
Anticipated hiring range: $90,000 - $100,000
Diversity and Community at SDSU
At SDSU, our diversity gives us power and benefits every single member of our community.
Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.
Principles of Community
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Supplemental Information
Initial review of the required application materials, including cover letters and resumes, will begin on September 5, 2023. To receive full consideration, apply by September 4, 2023. The position will remain open until filled.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu.
Advertised: Aug 17, 2023 (9:00 AM)
Applications Close: Open until filled
To apply, visit https://careers.sdsu.edu/en-us/job/531152/contract-administration-manager
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Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.
More Jobs from This Employer
https://careers.cbia.org/jobs/19025215/contract-administration-manager
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