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Posted: 24-Aug-23
Location: Claremont, California
Employment Type:
Organization Type:
Preferred Education:
SUPERVISOR OF PLANT OPERATIONS
FACILITIES & MAINTENANCE DEPARTMENT – PLANT OPERATIONS
Position Summary:
The Supervisor of Plant Operations is a working Supervisor, who assists the Senior Director for Plant Operations and Projects, and Manager of Plant Operations in managing all aspects of routine and preventive maintenance of equipment and systems throughout the campus, with a strong focus on customer service and technical expertise in the areas of mechanical, electrical and plumbing among other trades. The Supervisor, working independently, assists in responses to work requests and reports from College constituents (students, faculty, and staff) regarding repairs or other work needed in classrooms, labs, offices, dormitories, etc.; making repairs as appropriate to HVAC, plumbing fixtures, equipment, electrical devices and appliances; arranges for repairs requiring special or more skilled attention, and provides tracking and follow-up for such repairs. The Supervisor will work closely with the Lead Technician and partner with the Lead to direct HMC maintenance staff technicians, Physical Plant staff, outside contractors and temporary/on-call maintenance support staff in performance of daily periodic, annual and special maintenance assignments. While performing duties on campus, the Supervisor is expected to take note of and recommend relatively quick and cost-effective aesthetic improvements that could be made to various facilities, as appropriate; and ensure compliance with all institutional policies, government regulations and safety guidelines. The Supervisor also provides assistance and support on RRR projects and small projects and renovations working with the Manager of Special Projects. Additionally, the Supervisor may assist the Senior Director of Plant Operations and Projects in preparing meeting materials to present to the Physical Plant and Campus Planning Committee (PPCPC). The Supervisor will be responsible for issuing campus wide notifications to the community as needed and lead the coordination of planned and unplanned utility (electricity, gas, water) outage efforts in support of the entire campus community.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Benefits
At Harvey Mudd College, we value you and the contributions you make to our success. We offer a comprehensive and flexible benefits package.
- Medical Benefits
- Dental Benefits
- Vision Benefits
- Retirement Plan (12% employer contribution- no employee contribution needed)
- Dependent Collegiate Scholarship Program (50% of tuition and mandatory fees at any college that your student is accepted. For eligible employees, subject to policy requirements.)
- 10 Paid Holidays for 2023
- Paid Sick, Vacation & Personal days
- Free uniforms and work tools
- Free employee parking available
- Fun express discounts (substantial savings on admissions to amusement and water parks, museums, movie passes, dinner theaters and a host of family friendly activities)
- Harvey Mudd follows local state and federal COVID safety precautions. We also provide personal protective equipment when needed
Duties and Responsibilities:
Maintenance Responsibilities
- Conduct surveys of facilities to develop daily, rotating, periodic and annual maintenance schedules for maintenance technicians. Identify all services to be provided, and time and frequency allocation and work to implement these in the CMMS work order management system.
- Collaborate and work with the Manager of Plant Operations and Projects to implement and make additions to the Computer Maintenance Management system by creating PM schedules.
- Conduct scheduled preventative maintenance inspections and repairs on HVAC and refrigeration equipment, including but not limited to air handlers, water source heat pumps, chillers, cooling towers, A/C package units, variable air volume boxes, commercial refrigerators, etc.
- Conduct minor repairs and maintenance on electrical systems including changing out breakers, performing maintenance on VFDs (Variable Frequency Drives) and emergency lighting systems.
- Review assigned work orders and estimates time and materials needed to complete repairs. Orders necessary materials and supplies to complete all tasks and utilizes CMMS (Computerized Maintenance Management System) to manage work orders and track work order completion.
- Assist in inspecting buildings, facilities and equipment to ascertain required repairs and make recommendations to Senior Director for Plant Operations and Projects.
- Assist as required and cooperate with all trades personnel, building attendants, grounds and maintenance staff in the performance of day to day duties and responsibilities.
- Ensure work is performed according to manufacturer's specifications, departmental guidelines, trade practices, blueprints, shop drawings and schematics.
- Assist in addressing concerns of students, faculty, staff and visitors regarding maintenance services.
- Coordinate work with outside vendors or contractors. Assist in scheduling and coordinating access to facilities. Assist in coordinating major repairs, painting, and setting up of facilities within scheduled periods.
- Research new and improved maintenance methods and procedures. Prepare proposals for change and implement those approved.
- Participate in utility conservation efforts. Make recommendations for improvement.
Supervisor Responsibilities
- Assist sending out timely notifications to the campus community as it pertains to maintenance related work including but not limited to Central Plant outages/ maintenance, planned and unplanned utility (electricity, water and gas) outages, significant water intrusion events and any other campus emergency related to facilities and maintenance.
- Understand all campus building utility infrastructure and lead all coordination and communication efforts during planned and unplanned utility outages (electricity, water, gas) that may affect the faculty, staff and academic programming.
- Communicate and provide timely updates to the Business Affairs Office as needed or requested.
- Lead, plan and coordinate with Central Facilities Services in the coordination of planned and unplanned power outages and substation maintenance and respond accordingly to campus emergencies.
- Assist the Senior Director of Plant Operations and Projects in preparing materials for the PPCPC and make appropriate recommendations.
- Assist in formalizing plant operations procedures.
- Develop and maintain all utilities Emergency Shut off Maps across the campus.
- Interact with campus constituents as necessary to complete work orders in a professional, cost efficient, and expeditious manner.
- Ensure the coordination, distribution, follow-up and completion of work orders.
- Working in collaboration with the Manager of Plant operation and Lead Technician, refer/assign work orders to other Facilities and Maintenance personnel as appropriate.
- Ensure sending out Campus Notifications via Work Order as needed and per HMC’s policies.
- Establish and maintain a positive and cooperative working relationship with members of the department and campus community.
- Maintain proficiency by continually updating knowledge through appropriate courses, seminars, publications and contacts with others in various trades.
- Serve as a role model to the maintenance team and other staff members.
- Assist in overseeing projects supported by the Office of Facilities and Maintenance including small renovations, Renewal, Replacement Reserve Fund Projects.
Safety and Work Habits
- Maintain an acceptable attendance record, punctuality and meeting deadlines.
- Ensure maintenance team members comply with safety rules and regulations, proper use of personal safety equipment, operation of power tools and cleaning/chemical compounds.
- Maintain a functional awareness of the typical hazards of the work place as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
- Follow established procedures for dealing with potential hazards.
- Promptly report accidents on the job, assist in preparation and submission of accident reports for the Maintenance Department.
- Other related duties as assigned.
The above list is representative of the duties and responsibilities that are required of this position. However, the list is not to be considered as all inclusive. A Supervisor may be assigned other duties to meet mission requirements of the College; cooperation of all personnel is expected to carry out the mission.
Required Knowledge, Skills and Abilities:
The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation.
- Must have technical knowledge of mechanical, electrical and other building trades and the ability to properly assess the quality of work being performed in these trades.
- Must possess knowledge and technical skills required for the repair and maintenance of plumbing, heating and electrical systems, fixtures, devices and applications.
- Ability to communicate effectively using written and oral communication to provide updates to Administration and campus constituents as needed.
- Ability to assess equipment and system problems, conduct appropriate research, draw conclusions and recommend or take action to resolve problems in a timely manner.
- Must possess a strong aptitude for leadership, outstanding organizational skills, and effective written and oral communication skills.
- Knowledge of methods, materials, chemicals and equipment used in maintaining various equipment and systems on campus.
- Ability to work productively, make sound decisions and effectively prioritize multiple tasks in a logical progression.
- Ability to follow through and carry out assignments.
- Ability to effectively work individually or in teams as well as with diverse groups.
- Personal integrity and ability to interact and work successfully with individuals with varying abilities, backgrounds, interests and beliefs.
- Ability to communicate effectively orally and in written English.
- Ability to understand college policies and procedures as related to the position.
- Ability to plan, organize, control, and direct all aspects of required corrective and preventative maintenance for college facilities.
- Ability to observe and practice safe working habits and maintain security of buildings and systems.
- Must be accessible and available in the event of emergencies.
- Ability to work in laboratories where animal bodies or parts thereof may be exposed to view of worker.
- Must be willing and able to work occasional weekends, evenings or holidays as needed.
Qualifications:
Education: Bachelor’s degree in engineering, construction management preferred, or an equivalent combination of pertinent education and experience.
Experience: Minimum of seven years’ experience in a position of similar responsibility.
Licenses/Certifications:
- Valid driver’s license and a driving record acceptable to the College’s automobile insurance carrier
- Licenses: EPA Universal Refrigerants
Physical Requirements:
- Ability to safely lift 50 pounds, unassisted to waist level.
- Ability to stand, walk, bend, climb, push, pull, stoop, twist, grasp hand tools, climb ladders up to 20 feet with assistance and ten feet unassisted; ability to work on feet for prolonged periods of time.
- Ability to move through limited access spaces.
- Must be able to satisfactorily complete a post-offer physical exam.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hours:
Regular business hours are 8:00 a.m. to 5:00 p.m.; hours may vary due to the needs of the department and/or College; may include occasional weekends and assignment to a day shift, swing shift or graveyard shift and may be changed at any time. This position is in rotation for unrestricted on-call.
Classification:
This is an exempt, full-time, benefits-eligible position. The anticipated starting salary will be $80,000 per year.
Grooming and Appearance: The College always seeks to maintain a neat and professional image. A uniform is provided and required. Good personal hygiene is required.
Reporting:
Reports to the Senior Director for Plant Operations and Projects.
Application Process:
Please visit www.hmc.edu/employment to view a complete job description and apply. More information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Additional Information:
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
