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Associate Director, LBRE Facilities Management

Stanford University

Details

Posted: 08-Sep-23

Location: Stanford, California

Type: Full-time

Salary: Open

Internal Number: 100586

Welcome to Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE provides services to the university community to plan, design, construct, operate and maintain the buildings, grounds, infrastructure, and energy, water, and transportation systems. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as "Caretakers of a Legacy."

Job Description

The Associate Director will be responsible for all LBRE assigned buildings on the Stanford campus (i.e. Bonair Buildings, Bonair Replacement Project, District Work Centers, CEF, Newark Warehouse) and LBRE controlled space (i.e. academic building mechanical spaces). Will create, organize, and control buildings and grounds management standards and implementation including inventory control, space design, and space usage requirements for all LBRE Stanford campus facilities, fleet, and inventory. Will partner with other LBRE departments such as Department of Project Management (DPM), University Architect / Campus Planning & Design (UA/CPD), Buildings & Grounds Maintenance (BGM), Transportation, and Sustainability, Utilities &Infrastructure (SUI) for development, operation, and maintenance of LBRE Stanford campus facilities. Will formulate and ensure compliance with operating standards including rules, regulations and procedures related to buildings and grounds management. Emphasized is the candidate's ability to build community, and reach consensus on sometimes opposing views of how to solve and implement new policy and rules that will improve LBRE's operational effectiveness. Will embrace the LBRE Core Values of Leadership, Exploration, Gratitude, Accountability, Community and You, in their management style and help to build an organization where these qualities serve as the foundation for successful and rewarding careers for all employees within the department.

The role will manage a staff of two full-time employees, occasional temp and part-time staff, and a future receptionist position for the new 560 Fremont Road building. Will lead strategic planning for LBRE facilities, including construction projects, capital budget, space design, facility maintenance and renovations. They will partner with other LBRE departments on the design and development of all LBRE facilities, as well as formulating and overseeing all operating rules, regulations and procedures related to the buildings. Specific duties and responsibilities include the following:

Space Standards

Managing LBRE Space- Once space is assigned by UA, managing how that space is used for LBRE
Assigning LBRE space- Partnering with UA to assess space needs when asked
LBRE Conference Room Management on the Stanford campus
Overseeing what is stored in all LBRE space (mechanical rooms in buildings included)
Responsible for keeping spaces clean and maintained
LBRE Common Space protocol (kitchens, conference rooms, locker rooms)
Inventory control standards in all LBRE spaces
Advise on the allocation of LBRE office space and provide oversight for office moves and transfers of equipment, furniture, files, and miscellaneous items
Coordination with SRWC around space equity
Developing and managing logistics and storage policy for the Newark warehouse (45,000 sf).

LBRE Vehicles and Bikes (excluding Marguerite vehicles)

Responsible for LBRE vehicles regarding numbers, usage, technology
Overseeing solution providers around vehicle management, GPS tracking, mobile refueling
Overseeing all LBRE service vehicle parking spaces
Negotiating contracts with third-party vendors
LBRE vehicle inspections (cleanliness, organization of materials/equipment, exterior of vehicle condition)
Meeting with vendors, consultants and PG&E to look at funding options and long-term plan to meet our emissions goals; partner with SUI on this project
Procuring and managing a fleet management software system to manage LBRE fleet (excluding Marguerite vehicles)
Implementing a motor pool program for LBRE focused on vehicle reduction and sharing
Determining level 2 charging needs for LBRE Stanford campus fleet
Managing fleet budget and develop a fleet renewal plan
Overseeing capital budget for LBRE fleet vehicles (excluding Marguerite vehicles)

LBRE Building Management -

Overseeing LBRE building access, lockers, and security for Stanford campus facilities
Serving as the single point of contact for all LBRE Stanford campus buildings
Serving as the single point of contact for all LBRE facility work orders
Managing all LBRE building inspections (SUFMO, fire marshal, etc.)
Overseeing a program for shop for cleanliness/ organization
Overseeing tool crib/ centrally managed equipment
Hiring and managing a receptionist for the new 560 Fremont facility

Newark Warehouse

Overseeing warehouse design/purpose including HUB workplace project
Negotiating and oversee third party warehouse contractors
Serving as program manager for the space allocation and materials logistics for the Newark warehouse
Managing approximately 20 external vendors that service the Newark warehouse and the renewal projects
Managing the Newark HUB and warehouse budget
Partnering with Business Affairs around HUB workplace project in Newark

Contract Management

Managing all LBRE shared services contracts such as Printers (repairs), coffee/food (delivery, stocking levels), Office supplies (ordering, organization, management), First aid kits (inspect, manage Cintas relationship) on Stanford campus
Managing current and future LBRE fleet contracts (excluding Marguerite vehicles)
Managing LBREs long term vision around space and fleet

Project Management Support

Serving as point of contact for all contractor work in Bonair yard
Attending all construction meetings when Bonair campus, 560 Fremont, or DWC are impacted
Serving as liaison between safety and contractors during road and construction work in Bonair
Serving as program Manager of future 560 Fremont Road project
Meeting with contractors to do job walks, supervise work being done
Assisting with shop design for future shops
Serving as LBRE lead in the transition and long-term program planning of LBRE's new offices at 560 Fremont Road
Serving as program manager and main point of contract for all LBRE space projects

Education & Experience:

Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Five or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types.

Knowledge, Skills and Abilities:

Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
Demonstrated ability to work and communicate effectively with others.
Demonstrated experience managing service contracts.
Demonstrated experience developing and managing budgets.
Demonstrated experience planning, developing, and implementing programs.
Ability to interpret planning specifications, documents, working drawings, and related reports.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.
Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $108,000 to $157,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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About Stanford University

Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?

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