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Details
Posted: 10-Sep-23
Location: Riverside, California
Salary: Open
Internal Number: 4580195
Purchasing Assistant
University of California Riverside
Job Number: 31104447
Full/Part Time: Full Time
Schedule: 8AM - 5PM
Salary: $56,982 - $81,683
Position Information
Under the general direction of the Financial Operations Manager (FOM) and general supervision of the Financial and Administrative Officer, responsible for the procurement of goods and services for a large academic teaching and research department. Coordinates and supervises purchasing, facilities, and equipment repair and maintenance orders in compliance with appropriate policies, guidelines, and procedures. Independently processes a large volume of requisitions for a variety of materials, scientific and technical supplies, and equipment. Determines and advises on the best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services, and mail services. Serves as the first point of contact with campus departments to respond to inquiries and reconcile discrepancies. Coordinates deliveries of equipment and services handle administrative details and updates data online for department equipment inventory and records. Provides support for the day-to-day accounting, recharges operations, and performs other administrative support functions.
The full salary range for the Purchasing Assistant is $27.29 - $39.12 per hour. However, the expected pay scale for this position is $27.29 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
Education
Education Requirements
Degree
Requirement Bachelors degree and 1 year of experience in an administrative office or an equivalent combination of education and experience. Required
Experience
Experience
Requirement Knowledge and experience using an on-line purchasing system. Required Experience working in an institution of higher learning. Preferred Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy. Preferred
Minimum Requirements
Special Condition Requirement Overtime Required
Preferred Qualifications
Skilled in the procurement of goods and services and experience in accounting procedures in a financial environment.
Communication skills: Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community including international visitors; demonstrated skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication; skill to independently compose letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills; skill in translating observations, findings, and recommendations from analytical studies into a concise and logical written report; and ability to maintain confidentiality at all times..
Interpersonal Skills: Work as part of a team and collaborate with colleagues; ability to invite information, constructive criticism, and cooperation from others; skill in maintaining equanimity in the face of resistance, indifference, or hostility; ability to work effectively in a strong service environment that is subject to constantly changing priorities; skill in creating a supportive work environment where new ideas are solicited, evaluated, and implemented; and, skill in effectively working with a diverse population.
Policies and Guidelines: Skill in analyzing policy issues, procedures, and other directives and form solid recommendations; and, knowledge of the applicable federal and state regulations governing areas related to the responsibilities of the job.
Demonstrates strong time management, organization skills and accurate record keeping with strict attention to detail. Ability to function independently and take responsibility for results; organize workload with close to attention to detail; manage multiple tasks and timelines with limited supervision and frequent interruptions.
Computer skills: Skill in creating and editing spreadsheets and reports using Word, Excel, or other software applications; skill in exporting/importing data from or to different software applications or data collection and retrieval; experience with maintaining simple or moderately complex databases through data entry, data queries, and database design modifications; and experience with Internet search engines for data gathering purposes. .
Additional Information
Skill and knowledge of UCRFS, UCRFS totals, eBUY, ePAY, iTravel, and other on-line accounting and purchasing systems.
Demonstrated knowledge of University of California's financial policies and procedures.
Knowledge of UC Systemwide and Campus Purchasing policies and procedures.
To apply, please visit: https://irecruitportal.ucr.edu/irecruit/!Controller?action=jobs_webui.show_page&page=jobs_detail&requisition_id=31104447&profile_id=&module=jobs
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More Jobs from This Employer
https://careers.cbia.org/jobs/19122471/purchasing-assistant
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