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Senior Director, Purchasing And Contracts And Ancillary Services
Grossmont/Cuyamaca Community College District
Details
Posted: 15-Sep-23
Location: El Cajon, California
Type: Full-time
Salary: Open
Internal Number: 4599418
Senior Director, Purchasing And Contracts And Ancillary Services
R-01871
San Diego County - District Office
Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.
Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.
Job Summary
Application Deadline: Thursday, October 5, 2023 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.
Department: Purchasing and Contracts
Months worked out of the Year: 12 months
FTE: 1.0
Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Shift Differential: None
Starting Salary Range:
Range 10: $121,507 (Step A) or $126,367 (Step B) or $131,422 (Step C)
Based on education and experience
Anticipated Start Date: November/December 2023
Job Description
SUMMARY:
Reports to the Vice Chancellor-Business Services and is responsible for planning, organizing and directing the District's Centralized Purchasing, Contracting, Material Management, and related functions, including the following operations: Purchasing, Procurement Card Program Administration, Contract Administration, Public Works Contracting, Capital Project Equipment Planning and Procurement, District Procurement Standards, Records Management, Mail and District Driver Services, Shipping and Receiving, Warehouse Operations, Central Stores, Fixed Asset Management, and Surplus Disposal Program.
ESSENTIAL FUNCTIONS:
PURCHASING: Formulate and direct administrative operating policies and procedures for the multi-campus purchasing activities and operations of the District in accordance with federal, state and District policies and procedures to assure maximum cost effectiveness and value to the District. Administer the District's procurement card program and audit purchases for compliance. Advise and make recommendations to the Vice Chancellor-Business regarding major procurements.
CONTRACTING: Responsible for planning, organizing, and administering the procurement and professional services contracting activities of the District including supervision of the development, solicitation, evaluation and negotiation of bids and proposals to assure maximum cost effectiveness and minimal legal liability of the District.
PUBLIC WORKS CONTRACTING: Formulate, direct and administer the District's Capital Construction Project Management Program, Contractor Outreach Program, and Labor Compliance Program, including monitoring legal compliance for the following activities: bid preparation, bid openings, bid protests, bid evaluations and awards, bonding and insurance, contractor license law, progress payments, and stop notices.
CAPITAL PROJECTS PLANNING AND PROCUREMENT: Develop and administer design standards for the procurement of capital equipment and furnishing for all new construction and remodeling projects.
RISK MANAGEMENT: Formulate administrative procedures to ensure a minimal window of legal and contractual liability to the District in all aspects of purchasing, contracting, Public Works contracting, and material management, through knowledge and interpretation of federal and state laws, legislative mandates, business law, Uniform Commercial Code, and the California Government Code, Public Contract Code, Labor Code, and Education Code. Confer with legal counsel on issues pertaining to procurement, contracting, and non-personnel administrative services as required.
MATERIAL MANAGEMENT: Responsible for planning, organizing and administering the logistical requirements and material management of the District, including the management of capital equipment, microfilm storage, shipping and receiving, warehouse operations, and the disposal of surplus property and salvage materials through private or public sales, auctions, contracts, or donations.
Plan, organize, train, direct and evaluate the activities of assign District personnel.
SECONDARY FUNCTIONS:
Analyze and interpret legislative mandates and guidelines to ensure District compliance.
Represent the District in meetings with government agencies, corporations, local community groups, professional associations and other organizations. Provide active participation and support of cooperative purchasing/contracting efforts in conjunction with a variety of national, state, and local agencies.
Plan, organize, and administer the multi-campus mail and district driver services, including regular interaction with U.S. Postal Service, various package delivery and overnight delivery systems.
Plan, organize, and administer the District central stores operations and ensure adequate stocking levels via material requirements planning and distribution.
Plan, organize, and administer related functions including the following operations: microfilm storage, records retention and destruction, copy machines and scanners.
KNOWLEDGE OF:
- Principles, laws, regulation, practices and procedures specific to Purchasing and Material Management, including extensive knowledge of contract and business law including the Uniform Commercial Code, Business and Professions Code.
- In-depth knowledge of applicable sections of the California Education Code, Public Contract Code, Government Code, Contractor State License Board Rules and Regulations, Contractor License Law and other applicable laws and legislative mandates and the ability to apply them.
- State of the art theories, techniques and methods of purchasing, contracting and material management, including emerging legal concepts pertaining to electronic commerce.
- Principles of organization, administration and management.
- Principles of construction project management.
- State, County and District organization, operations, policies, procedures and objectives.
- Fixed asset management and control applications.
- Current knowledge of information technology and systems, including implementation and maintenance of an automated purchasing and fixed assets management system.
- Current knowledge of international, national, and local business and economic conditions, including the ability to interpret and respond to market prices and trends.
- Community resources that integrate with college and District services.
- Technical aspects of field of specialty.
ABILITY TO:
- Plan, organize and administer a variety of diverse operations in a multi-site campus setting.
- Maintain the highest level of ethical behavior and ensure auditable compliance with all departmental operations.
- Establish and maintain cooperative and effective working relationships with federal, state and local agencies, as well as contacts throughout the District.
- Interpret and apply statutes, regulations, policies, legislative mandates and legal opinions.
- Investigate and resolve complaints and accomplish conflict resolution.
- Analyze situations accurately and adopt an effective course of action.
- Exercise leadership to advance the District's mission.
- Facilitate communication and understanding of perspectives among management, faculty, staff, students, and the community, within the framework of a multi-college district.
- Successfully delegate, ensure adherence to College and District policies, practices and procedures; hold others responsible, yet instill confidence among the faculty and staff.
- Participate in the planning process while participating in the achievement of the goals and priorities of the District as a whole.
- Work cooperatively and responsively with all segments of the Colleges, District and community at large.
- Participate in the process, development, and achievement of the District's vision, and communicate that to staff.
Demonstrate: - Commitment to the community college concept, including the open door philosophy and a diverse employee and student population.
- Commitment to a comprehensive, student-oriented environment that facilitates learning and student development.
- Dedication to keeping individuals informed while seeking their opinions and providing a range of purchasing and contract services.
- Dedication to the improvement of the educational process.
- Interpersonal skills using tact, patience, and courtesy.
- Sensitivity to all facets of the community including the needs of various groups comprised in it.
EDUCATION AND EXPERIENCE:
Any combination of training, education and experience equivalent to: a bachelor's degree from an accredited college or university with a major in business administration, purchasing or related field and six years increasingly responsible, directly related experience in purchasing, contracting, public works contract, and material management, including at least three years in a higher level management role, preferably in an educational or other public agency. Experience in preparation of formal sealed bids required. Experience in computerized financial/accounting system required. Certified Purchasing Manager (CPM) Credential desirable.
Additional Information
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):
A current resume.
A 1 - 2 page cover letter addressing how you specifically meet the requirements of this position. Include answering the following two (2) questions:
- What experience do you have with the process of preparing and issuing contracts and awarding formal sealed bids?
- Describe your personal philosophy or approach to customer service, and how the purchasing and contracts department provides services to the institution.
*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing D-HR-Jobs@gcccd.edu.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/SENIOR-DIRECTOR--PURCHASING-AND-CONTRACTS-AND-ANCILLARY-SERVICES_R-01871.
The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.
The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.
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Transforming lives through learning isn’t just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective. The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens. The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer. Become a part of this dedicated team in beautiful San Diego County!
More Jobs from This Employer
https://careers.cbia.org/jobs/19146433/senior-director-purchasing-and-contracts-and-ancillary-services
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