ADMIN OFCR 3

Job Summary

This position represents and acts on behalf of Nurse Managers/Manager in all non-nursing functions for the Emergency Medicine umbrella. Responsibilities include long-range planning, oversight and coordination of multiple operational activities and services such as work space and move planning, procurement of complex and/or highly technical supplies, capital and non-capital equipment, capital improvement, equipment inventory, development and renewal of associated vendor contracts, general maintenance, specialized facility and department systems and operations, call center triage, tracking of repair services and development of policies, procedures and communications related to Emergency Medicine infrastructure and safety. The incumbent provides administrative supervisory operations to clinical HUSC employees, including human resources activities including participates in interview process and provides recommends, coordinates training, provides coaching, performance evaluation, disciplinary actions, completes forms and documents related to HR and Payroll units.

Apply By Date 7/18/2024 at 11:59 pm

Qualifications

Minimum Qualifications

• Bachelor's degree in related field and/or equivalent education, experience and training.
• Experience working in a health care institution or similar complex organization/industry.
• Experience in Supervising Staff
• Demonstrated planning skills to establish needs and resources requirements in order to make accurate projections
• Strong leadership and decision-making skills to evaluate program/staff needs, problem, train other staff.
• Knowledge of cost effective management techniques around inventory, capital equipment and utilization.
• Ability to research, collect, analyze and interpret data from a variety of sources.
• Ability to identify and resolve problems/issues.
• Demonstrated knowledge of the internet to locate information, evaluate products, provide cost comparisons and download data. Ability to work independently, accurately and quickly on multiple assignments, with multiple deadlines, maintaining productivity and flexibility.
• Knowledge and understanding of as well as the ability to interpret local, state and federal regulations (i.e., Joint Commission, Title XXII, Cal OSHA, State Department of Health, State Fire Marshall and Infection Control Standards).
• Must possess skills and abilities to recognize facility malfunctions or unsafe practices and have demonstrated ability to effectively communicate department needs.
• Expert knowledge of standard procurement procedures and comprehensive knowledge of the complex nature of medical supplies and equipment and their intended use.
• Understanding of materials management practices in a healthcare environment including inventory and supply distribution, stock less, JIT and consignment.
• Demonstrated ability to analyze construction and remodeling needs of hospital units and an understanding and comprehension to explain construction blueprints.
• Ability to resolve problems with the least negative impact.
• Effective listening skills with ability to collect information and understand what the speaker is conveying.
• Demonstrated ability to use computerized systems such as Lawson, CAMS, Dafis and Decision Support, BEATS, Microsoft Suite, etc. to perform automated procurement functions, track equipment, depreciation and financial budgets, process electronic work orders, etc. to prepare reports, spreadsheets, work flows, etc.
• Must possess willingness to learn new technology with an ability to quickly learn required applications to accomplish duties.
• Strong presentation and training skills
• Exceptional analytical, administrative and interpersonal problem-solving skills.
• Must have interpersonal skills to facilitate communication and work of others.
• Outstanding verbal and written communication skills with ability to write clear and concise emails, memoranda, project proposals, technical reports, policies and procedures, lead discussions, maintain appropriate and courteous interdepartmental communication, present information in a logical, concise and sequential order and deliver effective presentations.
• Excellent interpersonal and team management skills to work collaboratively with sensitivity and acceptance of individual differences in a diverse work force.
• Demonstrated ability to display respect and maintain the confidentiality of all patients, physicians, and hospital-related information.

Preferred Qualifications

• Demonstrated experience partnering and providing consultation to leadership and employees.
• Experience in writing, translating and implementing policies.

Key Responsibilities

• 40% - Administrative Non-Nursing Operations
  
  
• 30% - Procurement and Inventory
  
  
• 20% - Human Resources/Staff Supervision
• 10% - Communication/Planning and Organization
  
  

Department Overview

Emergency Medicine provide Level 1 adult and pediatric trauma care for more than 33 of California's 58 counties. UC Davis Health System is home to state-of-the-art emergency care for children. Our Pediatric Emergency Department features the only Level 1 pediatric trauma center in inland Northern California (verified by the American College of Surgeons). From Portland to Fresno, from outside the Bay Area to Reno, no other hospital in inland Northern California has a Level 1 adult and pediatric trauma center servicing approximately 70,000 patients each year.

The Department of Emergency Medicine at UC Davis provides a dedicated team of physicians, nurses, 42 residents, and a total of 26 specialists of every medical and surgical specialty to treat critically ill and injured adults and children. Our team provides an extraordinary level of knowledge, skill and compassion to every patient we serve at our Level 1 Surgery and Emergency Services Pavilion.

The Emergency Department is prepared and equipped to provide comprehensive and efficient emergency care to patients in need of medical and surgical specialty physicians to treat critical and acute illnesses and injuries 24 hours a day, 365 days a year.

POSITION INFORMATION

• Salary or Pay Range: $2,494.25-$4,471.26
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: 4 days/10 hr shifts
• Location: Surgery & Emergency Serv PAV (HSP010)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Flexible working hours and may require at times to work early/late to meet departmental need as it's a 24/7 operating department. Position involves travel throughout the health system, sitting, and use of computer for extended periods. Ability to work flexible schedule and occasional overtime if needed.

1. Complete MAT and other required courses

2. Conforms with required annual immunization/testing

3. Maintains current knowledge of all safety information pertinent to job functions and demonstrates adherence

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

This position represents and acts on behalf of Nurse Managers/Manager in all non-nursing functions for the Emergency Medicine umbrella. Responsibilities include long-range planning, oversight and coordination of multiple operational activities and services such as work space and move planning, procurement of complex and/or highly technical supplies, capital and non-capital equipment, capital improvement, equipment inventory, development and renewal of associated vendor contracts, general maintenance, specialized facility and department systems and operations, call center triage, tracking of repair services and development of policies, procedures and communications related to Emergency Medicine infrastructure and safety. The incumbent provides administrative supervisory operations to clinical HUSC employees, including human resources activities including participates in interview process and provides recommends, coordinates training, provides coaching, performance evaluation, disciplinary actions, completes forms and documents related to HR and Payroll units.

Apply By Date 7/18/2024 at 11:59 pm

Qualifications

Minimum Qualifications

• Bachelor's degree in related field and/or equivalent education, experience and training.
• Experience working in a health care institution or similar complex organization/industry.
• Experience in Supervising Staff
• Demonstrated planning skills to establish needs and resources requirements in order to make accurate projections
• Strong leadership and decision-making skills to evaluate program/staff needs, problem, train other staff.
• Knowledge of cost effective management techniques around inventory, capital equipment and utilization.
• Ability to research, collect, analyze and interpret data from a variety of sources.
• Ability to identify and resolve problems/issues.
• Demonstrated knowledge of the internet to locate information, evaluate products, provide cost comparisons and download data. Ability to work independently, accurately and quickly on multiple assignments, with multiple deadlines, maintaining productivity and flexibility.
• Knowledge and understanding of as well as the ability to interpret local, state and federal regulations (i.e., Joint Commission, Title XXII, Cal OSHA, State Department of Health, State Fire Marshall and Infection Control Standards).
• Must possess skills and abilities to recognize facility malfunctions or unsafe practices and have demonstrated ability to effectively communicate department needs.
• Expert knowledge of standard procurement procedures and comprehensive knowledge of the complex nature of medical supplies and equipment and their intended use.
• Understanding of materials management practices in a healthcare environment including inventory and supply distribution, stock less, JIT and consignment.
• Demonstrated ability to analyze construction and remodeling needs of hospital units and an understanding and comprehension to explain construction blueprints.
• Ability to resolve problems with the least negative impact.
• Effective listening skills with ability to collect information and understand what the speaker is conveying.
• Demonstrated ability to use computerized systems such as Lawson, CAMS, Dafis and Decision Support, BEATS, Microsoft Suite, etc. to perform automated procurement functions, track equipment, depreciation and financial budgets, process electronic work orders, etc. to prepare reports, spreadsheets, work flows, etc.
• Must possess willingness to learn new technology with an ability to quickly learn required applications to accomplish duties.
• Strong presentation and training skills
• Exceptional analytical, administrative and interpersonal problem-solving skills.
• Must have interpersonal skills to facilitate communication and work of others.
• Outstanding verbal and written communication skills with ability to write clear and concise emails, memoranda, project proposals, technical reports, policies and procedures, lead discussions, maintain appropriate and courteous interdepartmental communication, present information in a logical, concise and sequential order and deliver effective presentations.
• Excellent interpersonal and team management skills to work collaboratively with sensitivity and acceptance of individual differences in a diverse work force.
• Demonstrated ability to display respect and maintain the confidentiality of all patients, physicians, and hospital-related information.

Preferred Qualifications

• Demonstrated experience partnering and providing consultation to leadership and employees.
• Experience in writing, translating and implementing policies.

Key Responsibilities

• 40% - Administrative Non-Nursing Operations
  
  
• 30% - Procurement and Inventory
  
  
• 20% - Human Resources/Staff Supervision
• 10% - Communication/Planning and Organization
  
  

Department Overview

Emergency Medicine provide Level 1 adult and pediatric trauma care for more than 33 of California's 58 counties. UC Davis Health System is home to state-of-the-art emergency care for children. Our Pediatric Emergency Department features the only Level 1 pediatric trauma center in inland Northern California (verified by the American College of Surgeons). From Portland to Fresno, from outside the Bay Area to Reno, no other hospital in inland Northern California has a Level 1 adult and pediatric trauma center servicing approximately 70,000 patients each year.

The Department of Emergency Medicine at UC Davis provides a dedicated team of physicians, nurses, 42 residents, and a total of 26 specialists of every medical and surgical specialty to treat critically ill and injured adults and children. Our team provides an extraordinary level of knowledge, skill and compassion to every patient we serve at our Level 1 Surgery and Emergency Services Pavilion.

The Emergency Department is prepared and equipped to provide comprehensive and efficient emergency care to patients in need of medical and surgical specialty physicians to treat critical and acute illnesses and injuries 24 hours a day, 365 days a year.

POSITION INFORMATION

• Salary or Pay Range: $2,494.25-$4,471.26
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: 4 days/10 hr shifts
• Location: Surgery & Emergency Serv PAV (HSP010)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Flexible working hours and may require at times to work early/late to meet departmental need as it's a 24/7 operating department. Position involves travel throughout the health system, sitting, and use of computer for extended periods. Ability to work flexible schedule and occasional overtime if needed.

1. Complete MAT and other required courses

2. Conforms with required annual immunization/testing

3. Maintains current knowledge of all safety information pertinent to job functions and demonstrates adherence

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=70688&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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About University of California Davis Health System

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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