Assistant Director, Auxiliary Facilities Administrative Operations

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Facilities and Support Services
Salary: $90,400 - $169,000
Full/Part Time: Full-time(100%)
Organization: Auxiliary Services
Department: Auxiliary Facilities Services
Application Deadline: Open Until Filled

Position Information:
UC Riverside's Auxiliary Facilities Services is recruiting for the Assistant Director, Auxiliary Facilities Administrative Operations. The full salary range for the Assistant Director is $78,700 - $145,100 annually. However, the expected pay scale for this position is up to $98,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Under the supervision of the Senior Director, Auxiliary Facilities, the Assistant Director, Administrative Operations provides leadership and oversight to critical functions of the unit including serving as primary for FAMIS 360system daily usage/infrastructure/updates and establishment of a work order, asset management and customer service team. This team will have daily oversight of centralized and streamlined work order intake/processing, aging and costing reports, procurement, parts/asset/equipment inventories and follow up to customer service inquiries. Position directly supervises functional and support staff, both full time career and student level, to ensure needs of the maintenance, custodial, resource management and project groupings are met as well as broader organization initiatives are progressing. Take lead on and continually improve the Preventative Maintenance program along with processing of all documentation to automate service and assist with equipment longevity. Participate in budget development/management and accounting processes including recharges and general billing. Closely work with campus Facilities Services (FS) to ensure Grounds and Fire/Life/Safety MOU's are fulfilled, updated and re-negotiated annually; holds dotted reporting line to Housing/Dining/TAPS Grounds Supervisor(s) and will communicate regularly with FS staff to foster a collaborative work environment. Track and follow up on Fire Safety items and required testing with Campus Fire Marshal office to collectively ensure compliance. Assist Sr. Director on emergency planning, response and recovery for Auxiliary Services. Responsible for IIPP program management and compliance. Assist unit and AS at large with local/state/federal law changes that affect our properties. Work with campus partners such as Environmental Health & Safety, Planning, Design & Construction, Campus Fire Marshal, Office for Emergency Management and represent unit on various work groups and committees. Serves on Auxiliary Services emergency team, trained and expected to respond to incidents of varying levels.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable university policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.



Requirements:
Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.
Required

Experience Requirements

6 - 10 years of related experience.
Required

Database organization and optimization.
Preferred

Higher Ed or similar environment with a residential component.
Preferred

Experience with a diverse customer base and 24/7 operations.
Preferred

Emergency response planning for facilities.
Preferred

Administrative project management.
Preferred

Previous supervisory/managerial experience.
Preferred

Special Conditions
Special

Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles.
Required

Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours)
Required

Occasional travel for university related business meetings, conferences and/or professional development.
Required

Must pass a background check.
Required

Minimum Requirements

Solid knowledge of policies and procedures relative to facilities maintenance, equipment, customer service, dispatch, building maintenance, safety and emergency preparedness.

Demonstrated interpersonal skills, including active listening, critical thinking, ability to multi-task effectively, persuasion/negotiation, mentoring, leadership/supervision, problem solving, operations analysis and quality control analysis.

Solid knowledge in supervising facility maintenance and improvements along with building maintenance work to include one or more of the following: basic plumbing and pipefitting, carpentry, painting and plastering, service of machinery, electrical maintenance and custodial.

Strong communication skills and ability to articulate information across varied groups to ensure common understanding both verbally and written.

Ability to implement and manage service level agreements; indirectly supervise and closely collaborate with staff who provide those services to ensure home department needs are met.

Knowledge of facility Preventative Maintenance programs and how to optimize them.

Ability to train various levels of staff on processes, systems and equipment both verbally, visually and in writing.

Ability to provide effective leadership to direct reports and close collaboration with various staff across organization and campus.

Preferred Qualifications

Understanding of work order systems and reporting; able to manage upgrades and program improvements.

Establish and tightly monitor inventory system and routine tracking of materials, supplies, parts, furnishings and equipment. Includes ordering, meeting par levels and loss mitigation.

Emergency management, response and recovery responsibilities.

Knowledge of Auxiliary or higher education type industry and understanding of multi-unit organizations.

Ability to read floor plans.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
General Information

Job Title
006957

Grade
Heidi Scribner

Supervisor

Key Responsibilities:

Participates in the design, creation, and reporting of building maintenance, call center and other operational building processes.

• https://jobsportal.ucr.edu/jobs/33392965
  
  
  
  
  
  
  
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