Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
Description
Directs and manages staff responsible for developing, monitoring, and reporting on the life of major capital projects, including schedule and budget preparation, financial administration, and program management activities to ensure effective coordination with all Metro functional units for successful execution.
Examples of Duties
Develops, oversees, and manages the Capital and Operating budgets, schedules, and work progress of multiple major capital projects; prepares monthly reports and provides support to executive management and Project Managers
Develops and updates Capital Project (CP) workbooks and work-breakdown-structures (WBS) for bus and rail projects
Ensures that the management team interfaces effectively with involved departments and consultants to establish and adhere to project budget, schedule, quality, and safety requirements
Establishes organizational short- and long-range goals, objectives, strategic goals, and Project Management Plans
Directs the development of management strategies in conjunction with the preparation of comprehensive formal Project Management Plans (PMP) to achieve agency goals and objectives and resolution of problems
Directs the preparation of cost estimates, budgets (Project and Fiscal Year), labor and non-labor budget forecasts, staffing plans, and project schedules; updates forecasts and budgets monthly
Oversees development of annual construction and other capital budgets
Prepares various budget amendments/adjustments
Develops, implements, and updates budget and funding policies and procedures for construction and other capital programs
Trains staff on budget models and funding systems
Advises supervisor, staff, and management on budget and funding issues
Directs preparation of project revenue, funds, and expenditures forecasts
Confers with management on construction expenditure plans and revenue forecasts
Coordinates with Planning and other departments for the transfer of projects to Program Management
Directs development of long-range staffing and funding plans for design and construction
Supports funding agreement and grant contract negotiations and multi-year grant contract administration; prepares out-of-cycle funding requests
Assists in the development of supporting documentation for funding and grant agreements with federal, state, and local agencies
Conducts funding and schedule studies on construction projects
Prepares and presents various reports and analyses to management and the Board of Directors, such as Annual Program Evaluation (APE) reports, quarterly variance reports, and mid-year adjustments and fund transfers
Prepares presentations for Federal Transit Administration (FTA) meetings
Coordinates with Accounting, Treasury, and Capital Planning on data collection, review, and analysis of project costs and revenues
Reviews and approves requisitions and invoice payments
Conducts meetings with staff and consultants
Represents Metro before the public and external agencies
Directs, supervises, trains, mentors, and motivates assigned staff
Tracks contractor and consultant expenditures and staff labor hours
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
*This classification is At-Will and the Incumbent serves at the pleasure of the Hiring Authority.*
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Agency
Los Angeles County Metropolitan Transportation Authority (CA)
Address
One Gateway Plaza
Los Angeles, California, 90012
Website
https://www.metro.net/careers
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Finance, Accounting, Engineering, Construction, Business, Economics, or a related field; Master's Degree in a related field preferred
Experience
Five years of relevant management-level experience administering project control activities for major capital projects, including developing, monitoring, and entering budgets; experience working on rail transit engineering and construction projects preferred
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Experience with Microsoft Office, such as developing complex spreadsheet-based tools, models, and report writing.
Experience conducting sensitivity analysis and using Monte Carlo simulation concepts and software, such as Palisade @RISK and Deltek Acumen.
Experience managing transportation projects in planning, design, and construction, and facilitation of Risk Assessment Workshops and regular risk updates.
Relevant professional certification (AACEI, PMO, etc.)
Essential Knowledge
Knowledge of
Theories, principles, and practices of capital and operating budgets, scheduling, finance, configuration management, and information systems for major public works projects
Applicable federal, state, and local regulatory requirements and standards
Projection techniques for determining staffing and resources
Developing budget and estimates using bottom-up approach
Various Metro department functions
Preparing and writing Board reports
Finance and budget systems
Applicable business software applications
Modern management theory
Skill in Planning, organizing, and directing the work of a variety of projects
Differentiating between capital and operating budgets
Establishing and implementing policies and procedures
Determining strategies to achieve goals
Reconciling data from different reports and sources
Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
Exercising sound judgment and creativity in making decisions
Communicating effectively orally and in writing
Writing clear and concise Board reports
Interacting professionally with various levels of Metro employees, the Board of Directors, and outside representatives
Mediating and negotiating
Dealing with difficult people
Directing, supervising, training, mentoring, and motivating assigned staff
Using spreadsheet software
Ability to
Work under deadlines
Work with Metro's financial and budget systems
Plan financial and staffing needs
Make financial decisions within a budget
Compile, analyze, and interpret complex data
Prepare comprehensive reports and correspondence
Represent Metro before the public
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Travel to offsite locations
Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
