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Department/Program Description: STANFORD UNIVERSITY DEPARTMENT OF THEATER & PERFORMANCE STUDIES (TAPS): At TAPS, theory and practice are inextricably linked and mutually reinforcing. We prepare our students to become scholar-artists fluent in both of these languages. The integration of the practical knowledge of theater-making with the humanistic knowledge of the history and theory of performance is central to our department's vision.

Position Summary: The Department of Theater and Performance Studies is seeking a Production Administrator. The Production Administrator will work under general supervision of the TAPS Production Manager with oversight from the Office of Student Engagement. This is a two-year, fixed term position that will work with the Voluntary Student Organizations (VSOs) and TAPS to establish a set of policies and procedures to ensure a smooth integration of student groups into the TAPS department. With the assistance of student and overhire staff, the Production Administrator will oversee and supervise student group productions of varying scale as they progress from construction to load-in, technical rehearsals, performance, and load-out. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position is heavily student facing and a dedication to creating a welcoming and inclusive learning environment for everyone is of the utmost importance.

This is a 100% FTE, 2-year fixed term non-exempt position. This position will be based on the Stanford campus and may be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

* Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

* Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Coordinate with the TAPS team to schedule student group builds, rehearsals, and performances around the TAPS academic needs. Includes deliverables, labor, supervision of performances, usage of equipment, maintenance of equipment, contracting, and invoicing.

* Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

* Works with TAPS Staff to respond to all inquiries from VSOs about rehearsal space, policies, performances, conflicts, etc. in a timely and efficient manner.

* Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

* Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

* Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

* May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

* May perform human resources transactional support, e.g. time cards, I9s,.

* May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

* In tandem with the TAPS Production Staff, maintain the TAPS shop spaces, facilities, storage spaces, and equipment to ensure they are in good working order and present no hazards to any employees or students.

* Work with the TAPS department to establish a set of policies and procedures to set the VSOs and TAPS up for a successful, long-term partnership of shared spaces and resources that is mutually beneficial to the department and the students.

* In tandem with TAPs Production Manager, recruit, interview, and hire overhire and student employees.

* Schedule and supervise overhires as it relates to student group builds, load-ins, technical rehearsals, performances, and load-outs.

* Schedule and supervise students and overhire as it relates to borrowing and loaning out stock scenic elements, furniture, etc.

* Use company vehicles to transport props, scenic elements, costumes, and furniture from storage facilities to designated locations on campus.

* Other duties may also be assigned.