Stanford University seeks people committed to excellence and to improving our world and, in turn, is dedicated to supporting its employees as they develop their careers and enrich their lives.
Stanford's Business Affairs provides administrative policies, infrastructure, systems, services, and support for the benefit of the university community. University IT (UIT), part of the Business Affairs organization at Stanford University, is dedicated to deliver world-class service and technological solutions that support research, teaching, learning, administration, and healthcare.
This position reports to the UIT Project Management Office and joins a team of experienced technical project managers dedicated to executing a broad range of technology projects that are critical to the entire University. The project manager will work closely with the IT Infrastructure teams and manage a variety of IT Infrastructure projects such as Cisco Unified Communications Manager upgrade, VMware upgrade, Spok upgrade and Next Generation 911 project.
In addition, the project manager will have the opportunity to work on large and complex new building and renovation projects, supporting Land Building and Real Estate (LBRE), IT Infrastructure organization, and other teams within UIT while leveraging project management best practices to drive continuous improvement and ensure high-quality outcomes. They are expected to balance the interests of multiple stakeholders, act with professionalism, and exercise independent judgment and decision-making. The project manager will collaborate with LBRE, members from each UIT service group (A/V, Networking, Security, Voice, Video, etc.), and the UIT Card Services team to create and execute a consolidated project plan, ensuring IT deliverables remain on time, within budget, and aligned with the overall schedule.
The ideal candidate has a successful track record of delivering enterprise-wide IT infrastructure projects such as VoIP/telephony, networking (wired and wireless network and firewall), Audio Visual (A/V), mobile networking, and cabling infrastructure for new building and building renovations. It is important that the project manager is a good communicator, detail oriented, provides good meeting notes, has the ability to lead and guide the team and can easily assimilate in a fast-paced and dynamic environment.
Desired experience includes a proven track record of motivating a diverse team, partnering effectively with sponsors and decision-makers, and identifying and efficiently managing project risks, while successfully managing projects to timely delivery and within budgetary expectations. The position typically consists of 80% time contribution towards project leadership and 20% as a technical contributor. The project manager is expected to manage multiple projects simultaneously.
Your Responsibilities Will Include:
Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing.
Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
Create project charter defining/shaping the project's scope, goals/objectives, solution approach, system integration and impact to other systems, project team organization, roles/responsibilities, risks and assumptions, project financials.
Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete projects.
Create and implement project plans and work breakdown structures aligned with business and technical plans and directions; revise as appropriate to meet changing needs and requirements.
Manage stakeholder engagement that may be affected by changes to business processes, policies, and procedures related to the project implementation.
Facilitate discussions and negotiations to drive recommendation and consensus.
Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
Create, manage, and monitor the estimated project budget.
Prepare and submit project documentation such as client proposals, progress reports, or other contractual requirements.
Evaluate and assess metrics and project effectiveness, assess and proactively monitor and control risks, progress and trends impacting successful project delivery.
Perform project management duties including: document and process change requests; monitor project scope, schedule, and budget, and report deviations and concerns to the project sponsors; Identify and manage project risks and issues, and develop strategies to mitigate them; perform and lead RFP/RFIs, vendor evaluation and selection; review and reconcile invoices; coordinate project closeout details.
Adapt to tools, methodologies, and practices used by the UIT PMO.
Note: Not all unique aspects of the job are covered by this job description. Other duties may also be assigned.
MINIMUM REQUIREMENTS
Education & Experience:
Bachelor's degree in a related field and five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
Previous experience managing large IT infrastructure projects and building renovation projects.
Knowledge, Skills and Abilities:
Highly effective written and oral communication skills to address a wide variety of audiences.
Ability to productively assemble, engage, and lead cross-functional teams.
Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
Ability to balance customer expectations with project reality.
Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
Keen grasp of interpersonal and impact awareness.
Depth of knowledge in technical discipline/domain needed to deliver projects.
Proven experience managing multiple large IT infrastructure deployments in a complex and fluid environment.
Understanding of basic telecom/VoIP mechanics (,e.g. VoIP, PBX, Call Manager, Contact Center, paging, TDM), Audio/Visual, Card Key and basic knowledge of service delivery and operation strongly desired.
Experience with managing IT technical infrastructure components for new and/or updated buildings.
Experience with developing and managing IT and construction budgets.
Proven experience with Agile and Waterfall project management methodologies strongly desired.
Knowledge of project management tools and software development lifecycle (SDLC).
Proven experience in developing and maintaining complex and integrated project plans.
Proven experience in people, change, risk, and conflict management is strongly desired.
Proven ability to build relationships and motivate cross-functional teams to achieve results in a consensus driven environment strongly desired.
Ability to lead and direct a team of internal and external technical and business staff and align technical needs with business goals strongly desired.
Solid leadership, negotiation, persuasion, and facilitation skills are strongly desired.
Ability to navigate stressful situations and make/negotiate decisions on complex problems strongly desired.
Solid experience with MS Office tools (Word, Excel, Project, PowerPoint, Visio) strongly desired.
Knowledge and understanding of university operations, administration and community desired.
Certifications and Licenses:
Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process (to be completed within the first year of employment).
PHYSICAL REQUIREMENTS*
Frequently sit, perform desk-based computer tasks, and grasp lightly/fine manipulation and lift/carry /push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, write by hand.
Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.
* Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
WORKING CONDITIONS:
This is a hybrid position. Candidates are generally required to be on the campus two days a week or more based on the project and/or organization requirements.
Travel locally and cross-university.
WORK STANDARDS:
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
We are not able to provide relocation for this position. Stanford University is an affirmative action, equal opportunity employer.
The expected pay range for this position is $158,990 to $180,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
WHY STANFORD IS FOR YOU
Stanford University has revolutionized the way we live and how it enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Redwood City. Our new Stanford Redwood City campus, which opened in 2019, is the workplace for approximately 2,700 staff, including FMS, whose jobs are important to supporting the university's mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
