Assistant Director for Facilities/Construction Projects
Stanford University
Application
Details
Posted: 13-Apr-25
Location: Stanford, California
Type: Full-time
Internal Number: 106247
ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:
Stanford University is one of the world's leading teaching and research universities. Founded in 1891, Stanford's mission is to create and share knowledge and to prepare students to be curious, to think critically, and to contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines including business, education, engineering, humanities and sciences, law, medicine, and sustainability. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought - preparing students for leadership and engaged citizenship in the world. The university is located between San Francisco and San Jose in the heart of California's Silicon Valley, on a scenic 8,180-acre campus.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the university by providing high-quality services to students and other members of the university community. R&DE has an annual operating budget of $400M, operates 24/7/365, and oversees a $3B asset portfolio comprising over 7 million square feet--one-third of the campus footprint. R&DE provides housing for 16,000 students and dependents, serves 8 million meals annually at 48 student dining venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a talented and diverse team of 1,200+ who comprise the following divisions: Student Housing Operations & Stanford Conferences; Stanford Dining and Hospitality & Auxiliaries; Maintenance Operations and Capital Projects; and a team of R&DE strategic business partners--Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing.
"Students (Customers) First" is R&DE's mantra and its strategic goals reflect its commitment to delivering service excellence to the campus community. R&DE's belief is "students are never an interruption in our day; they are the reason we are here."
R&DE's dedication to promoting fair treatment, access to opportunities, and a positive work environment is reflected in its essential priorities and efforts for cultivating a culture of operational excellence as a foundational cornerstone. R&DE is committed to creating and sustaining inclusive excellence where all staff feel a sense of belonging and are empowered to thrive.
This role is currently designated as hybrid, which means eligibility for one day of telecommuting work. *Hybrid schedules are discretionary and may change throughout the year depending on operational needs.
JOB PURPOSE:
This role will assist the Senior Associate Director for Project Delivery in overseeing projects, supporting multiple staff, and ensuring compliance with regulations, while also participating in planning, budgeting, and contract negotiations. Will act as backup for the Senior Associate Director when they are away.
This role will manage projects, driving projects to completion. Will manage multiple projects of various sizes and complexities simultaneously. Will manage a project team directly comprised of a project manager and project engineer. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor.
CORE DUTIES*:
*Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
*Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
*Facilitate discussions and negotiations to drive recommendation consensus.
*Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
*These elements typically delineate the project management involved at this level: Charter origination or scope identification and shaping scope definition; # of disciplines/stakeholders to manage is across university-wide impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager: project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level: single project budget/scope accountability-up to $10M; cumulative budget/scope accountability over $10M.
* Project management and finance management is a higher-level, strategic function of this role that provides oversight to the Project Delivery Team's overall financial health and resource allocation across projects with hands-on project accounting and quality assurance/control responsibilities.
Quality Assurance (QA) oversight for all projects is proactive and process-oriented, establishing procedures to prevent quality problems from occurring in the first place, by ensuring the established standards for each project are being addressed.
Quality Control (QC) oversight for all projects is reactive and project-oriented, ensuring ongoing inspections occur for the actual work and materials to identify and correct project defects. They ensure that each project is built according to the established quality standards.
Project Accounting leadership for all projects including handling the day-to-day financial operations for projects, ensuring accurate and timely tracking of costs and payments across the project delivery portfolio.
* - Other duties may also be assigned
MINIMUM REQUIREMENTS:
Education & Experience:
*Bachelor's degree in a related field and five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
*Preferred technical education in engineering, architecture, or construction management or related fields.
*Preferred certification in Project or Construction Management.
Knowledge, Skills and Abilities:
*Highly effective written and oral communication skills to address a wide variety of audiences.
*Ability to productively assemble, engage, and lead cross-functional teams.
*Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
*Ability to balance customer expectations with project reality.
*Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
*Keen grasp of interpersonal and impact awareness.
*Depth of knowledge in technical discipline/domain needed to deliver projects.
*Preferred technical work experience in engineering, architecture, or construction management or related fields.
PHYSICAL REQUIREMENTS*:
*Frequently stand/walk, sit, perform desk-based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
*Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
*Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
*Ability to maintain a valid non-commercial California Driver's license.
*Auditory acuity with ability to hear horns and bells.
*Visual acuity with ability to determine colors for finishes.
*Ability to climb scaffolding, ladders, stairs etc.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
*May work in active laboratories or outdoor environments.
*May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals/ asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
*May drive vehicle day and night.
*Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
*May work extended hours, evenings and weekends.
WORK STANDARDS:
*When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
*Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
*Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
*Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $175K-185K per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
