This is a one-year fixed term position at 80% FTE.
SCHOOL/UNIT DESCRIPTION:
We are hiring one 80% FTE, benefits-eligible, fixed term Financial Analyst and Research Administrator for one (1) year. Although not guaranteed, there will be potential for an extension/renewal following the initial 1-year contingent upon programmatic needs.
The Center for Advanced Study in the Behavioral Sciences (CASBS) at Stanford University stimulates cutting edge social science on important societal problems. A national and international resource founded in 1954, CASBS convenes collaborative teams of researchers and practitioners that cut across the disciplinary boundaries of the social and behavioral sciences (anthropology, economics, history, political science, psychology, and sociology), the humanities, education, linguistics, communications, and the biological, natural, health, and computer sciences. The Center has a distinguished history of fellowship support for individual scholars and research projects through its renowned single-year residency program and its convening of multi-year collaborative projects with dynamic teams that are both interdisciplinary and inter-sectoral. It attracts world-class academics, industry leaders, and policy makers and analysts from the public, nonprofit, and private sectors. https://casbs.stanford.edu/
POSITION SUMMARY:
The Center seeks an experienced candidate for the position of Financial Analyst and Research Administrator. The position reports to the deputy director and works closely with the director, playing a key role overseeing the Center's financial day-to-day operations, planning, and forecasting. This position requires the incumbent to demonstrate knowledge about fund accounting and research administration and to personally manage and oversee all financial and research administration activities, complying with Stanford University policies. Responsibilities include, but are not limited to: expenditure reconciliations and reviews, revenue reporting/accounting of endowments and gifts, purchases and reimbursements, general ledger transactions, journal entries, and pre- and post-award sponsored project administration. In addition, the incumbent will work closely with faculty and staff to provide timely management reports, present to the CASBS Board of Directors when necessary, and communicate clearly about compliance and policy requirements to all members of the CASBS community.
Working under minimal supervision, the ideal candidate is a friendly, proactive, and dependable self-starter with strong attention to detail, sound judgment and decision making, excellent client service, and strong interpersonal and communication skills. The role requires an individual with a high level of professionalism, productivity, and organization. The candidate should be able to work independently and in a team setting, and must be customer oriented.
This is a fixed-term (January 2026 - December 2026), 80% FTE, benefits-eligible position. The standard schedule for this position is a four-day work week, from 8:00 am - 5:00 pm. There may be occasional extended hours for event support. This position will be based at CASBS on the Stanford campus, and after a trial period will be considered for an option of a hybrid schedule (one day offsite), subject to operational need. For consideration, please submit a resume. All final candidates must complete a background check.
CORE DUTIES:
Perform and design adhoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. May develop annual budget for individual department/unit.
Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
Develop reports and presentations of complex financial data and metrics for management and third parties.
Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
Develop and maintain desktop procedures and process documentation for area of responsibility.
Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Collaborate with Office of Sponsored Research to ensure awards are set up properly, allowable expenses are properly allocated and cost-sharing requirements are fulfilled; initiate cost transfers in a timely manner with adequate justifications.
May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and four years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Previous Stanford University experience preferred.
PHYSICAL REQUIREMENTS*:
Constantly sitting.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to school/unit sites across university. WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Onsite/Hybrid:
The expected pay range for this position is $93,596 to $100,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
