Custodian Administrative Coordinator (On-site)

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full hourly range for this position is $27.17hr - $38.61/hr. The hourly rate the University reasonably expects to pay for this position is Step 1. $27.17/hr.
Job Closing Date

This posting will remain open until filled with initial applicant review expected to be on or around November 11, 2025.

This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

Remote/Hybrid eligibility: This position is fully on-site.
About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.
About the Job

Under the supervision of the Assistant Director of Staffing, Training, and Development and in collaboration with the Executive Director of Administration and Organizational Development of AFI, the Custodial Admin will oversee administrative processes in support of Auxiliary Custodial departmental leadership and in coordination with AFI Administration. This position serves as the primary administrative contact for the department and liaison with campus entities as it relates to administrative functions. As needed, the Custodial Admin will support AFI Administrative special projects. Auxiliary Custodial operations are 24/7 spanning early morning to graveyard shifts. In support of fast-paced and expansive operations, the Custodial Admin will be key in identifying administrative efficiencies and processes in support of departmental Staff, Leadership and clientele.

KEY RESPONSIBILITIES

Schedule and Coverage Support:

• In collaboration with departmental leadership, implement administrative processes to support employee absences and ensure effective communication regarding operational coverage.
  
• Oversee the administrative tasks related to annual shift bidding and shift assignments within the department.
  
• Lead and document progressive discussions regarding the annual and ad-hoc shift bidding processes for the department.
  
• Serve as a liaison with AFI Administration concerning position requests, recruitment, and other HR functions.
  
• Coordinate with campus partners and other units to ensure smooth operations.
  
• Engage in ongoing conversations focused on process improvement in this area.
  
• Maintain comprehensive staff rosters for the auxiliary custodial team.
  
• In partnership with Human Resources, regularly update and maintain staff seniority lists by classification.
  

Process Administration:

• Develop and document standard operating procedures for administrative tasks and business processes within the department. Coordinate these processes with departmental leadership to ensure effective oversight.
  
• Streamline and make administrative processes accessible to support departmental operations and client services.
  
• Regularly engage in discussions about process improvement to assess the department's needs and implement changes promptly with a proactive planning approach.
  
• Ensure compliance with campus and audit processes in alignment with business operations including personnel documentation and product inventory and ordering, in collaboration with departmental leadership.
  

Training Tracking and Coordination:

• Oversee and create a training and project schedule in collaboration with departmental leadership.
  
• As training processes evolve, actively engage in planning and communicating the training schedule, and suggest improvements as needed.
  
• Ensure proper documentation of training materials and compliance documentation, responding to needs as they arise.
  
• Facilitate ongoing discussions with individuals regarding training planning, including communication with equipment vendors and campus health and safety staff.
  

Administrative Support:

• In collaboration with AFI Administration and under the direction of department leadership, procure the supplies and equipment necessary for departmental productivity.
  
• Support the contract routing processes for the department.
  
• Act as the primary point of contact for the Housing Custodial team within AFI Administration, addressing inquiries and facilitating communication among campus units.
  
• Develop, maintain, and implement standard operating procedures and guidelines.
  
• Assist with the daily administrative needs of the department.
  

Project Coordination:

• Plan, monitor, and evaluate the progress of multiple complex projects simultaneously as prioritized by departmental leadership.
  
• Collaborate with both internal and external stakeholders to ensure the smooth execution of administrative tasks.
  
• Maintain accurate records and provide reports on project outcomes.
  
• Monitor and assess the progress and outcomes of various projects to ensure alignment with departmental goals.
  
• Maintain active involvement in departmental conversations as it relates to administrative support needs and participate in solutions
  

Communication and Customer Service:

• Create a customer-focused environment by promptly addressing inquiries and providing professional solutions.
  
• Build and foster positive working relationships with colleagues, students, staff, and faculty.
  
• Work in coordination with various campus units to ensure smooth operations and services.
  
• Collaborate with both internal and external stakeholders to ensure the effective execution of tasks.
  

Qualifications

EDUCATION and REQUIREMENTS

• High school diploma and/or equivalent certification/experience/training. High School Diploma, General Equivalency Degree (GED), or
  
  High School Equivalency Diploma (HSED) or equivalent.
  
• Three (3) years administrative/clerical work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required OR;
  
• Associates degree and one year of administrative/clerical work experience, which have ld to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required. OR;
  
• Bachelor's degree and administrative/clerical work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
  

CRITICAL KNOWLEDGE AND SKILLS

• Foster a customer-focused environment by addressing inquiries professionally.
  
• Demonstrated experience in administrative operations, preferably in higher education or public sector.
  
• Ability to establish and maintain collaborative relationships with campus departments; ability to work with diverse stakeholders.
  
• Excellent organizational skills with attention to detail and accuracy.
  
• Ability to manage multiple projects in a fast-paced environment.
  
• Experience with facilities teams in an administrative capacity.
  
• Familiarity with relevant policies and procedures. (Preferred)
  
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
  
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
  
• Ability to manage sensitive information with discretion and maintain confidentiality.
  
• Bilingual in English and Spanish.

Background Check

Background check required.
Policy Statement

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucm/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=82155&PostingSeq=1&SiteId=25&languageCd=ENG&FOCUS=Applicant







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